To support all Administration requirements within the Fleet Management Division. Liaising / working alongside Suppliers within the Invoicing process. Validation of Pro Formas and issuing Purchase Order numbers keeping within the company’s Service Level Agreement. Additional admin functions to support the smooth running of the Fleet.
Processing / Validation of Invoices to a high level of accuracy.
Ensure that all queries and tasks are dealt with efficiently and with professionalism.
Support colleagues on a daily basis at a highly professional level.
Assist customers on a daily basis with queries providing excellent Customer Service.
Ensure that PO’s are sent in a timely manner as set out in FMD SLA’s.
Maintain all in-house excel spread sheets
Dealing with Warranty queries
Processing and reporting on traffic infringements and fines
Processing of PCN’S & NIP’S
Fuel Genie Cards
Ensuring keys are audited and maintained in order.
To Support the Compliance Department with V5 processing
Previous Experience Processing Invoices/Validation, Issuing PO’s - Essential
Mechanical background – Desirable
Administrative Experience – Essential
Fleet experience - Desirable
Database management - Desirable
Knowledge of Kerridge/R2C – Desirable
IT literate (Microsoft Office/Excel) - Essential
Strong written & verbal communication skills to provide a professional approach to both external & internal contacts - Essential
Meeting deadlines, task orientated and prioritization - Essential
Methodical, systematic - Essential
Excellent front-line customer handling skills, building relationships - Essential
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