Fleet Support Administrator

Posted 9 May by Chris Eastwood Automotive Ltd Easy Apply
The Invoicing Administrator provides support to the admin team, providing excellent customer service and managing our 3rd party suppliers. Working within the customer and supplier SLA guidelines, this role is part of the FMD Team and reports to the Admin Manager.
To support all Administration requirements within the Fleet Management Division. Liaising / working alongside Suppliers within the Invoicing process. Validation of Pro Formas and issuing Purchase Order numbers keeping within the company’s Service Level Agreement. Additional admin functions to support the smooth running of the Fleet.
Processing / Validation of Invoices to a high level of accuracy.
 Ensure that all queries and tasks are dealt with efficiently and with professionalism.
 Support colleagues on a daily basis at a highly professional level.
 Assist customers on a daily basis with queries providing excellent Customer Service.
 Ensure that PO’s are sent in a timely manner as set out in FMD SLA’s.
 Maintain all in-house excel spread sheets
 Dealing with Warranty queries
 Meeting KPI’s
 Processing and reporting on traffic infringements and fines
 Post
 Processing of PCN’S & NIP’S
 Fuel Genie Cards
 Ensuring keys are audited and maintained in order.
 To Support the Compliance Department with V5 processing
 Previous Experience Processing Invoices/Validation, Issuing PO’s - Essential
 Mechanical background – Desirable
 Administrative Experience – Essential
 Fleet experience - Desirable
Database management - Desirable
 Knowledge of Kerridge/R2C – Desirable
 IT literate (Microsoft Office/Excel) - Essential
 Strong written & verbal communication skills to provide a professional approach to both external & internal contacts - Essential
 Meeting deadlines, task orientated and prioritization - Essential
 Methodical, systematic - Essential
 Excellent front-line customer handling skills, building relationships - Essential

Reference: 35095164

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