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School Finance Manager

Posted 3 February by Reed Accountancy Featured Ended
My client is based a stones throw from Ealing Broadway Station and are looking for a School Finance Manager to join them with immediate effect.

Your duties will consist of, but not be limited to:

School Budget/Management
* Advising the Governing Body and Headmistress on matters relating to Reporting the school’s budget
* Monitoring the School’s budget by setting up and maintaining a sound system of internal financial control to monitor income and expenditure
* Producing monthly variance reports including commentary
* Report any significant issues to Headmistress and Governors
* Reconcile control accounts including payroll, fees, etc.
* Finance Manual – review and update
Financial Accounts/Year End Processing
* Prepare draft financial statements
* Trustees Report – prepare with governors
* Policies – review risk, going concern, reserves, etc. policies
* Maintain Fixed Asset Register – freehold, catering, vehicle, fixtures and fittings, and computer
HR & Policies
* Support in recruitment process
* Submitting contract requests to Park City
* Issuing staff contracts, letters of appointment, etc.
* Carrying out Disclosure and Barring Service (DBS) checks for all staff and
* Ensuring Employment Handbook is up to date
* Reviewing and updating policies regularly in line with Park City’s schedule

* Preparing and processing monthly payroll through IRIS
* Preparing and posting payroll journal in Oasis
* Dealing with all aspects of salaries, PAYE, National Insurances and pensions
* Administration of pension scheme (TPS, Stakeholder & NEST) including completing monthly/annual returns, ensuring auto-enrolment regulations are adhered to for the Pensions Regulator
* Completing annual returns as per HMRC regulations – P11Ds, P60s, etc.Day to Day Accounting
*  Maintain a record of accounts for all school purchases using Oasis
*  Keeping detailed accounts and preparing appropriate documentation for school governors, headmistress, auditors etc
*  Maintaining and overseeing bank accounts
*  Cash handling, collections, disbursements, banking and security
*  Management of cash flow
*  Scrutinising and attending to the payment of all invoices and statements of account
*  Administering the school credit card system
Fee Income
*  Issuing termly fee invoices and collection of school fees
*  Issuing termly after school club invoices
*  Issuing monthly ASC invoices
*  Maintaining Bursary & Scholarship schedule
*  Updating starter and leaver schedule
*  Monitoring pupil numbers
*  Chasing unpaid invoices
*  Dealing with nursery grants
Companies House/Charities Commission
*  Maintaining all records to ensure legal obligations are adhered to – annual return, filing accounts, etc.
*  Complete annual return for Charities Commission
*  Issue invoices and chase any payments due
*  Liaise with external companies regarding dates, contracts, etc.
HR & Policies
*  Support in recruitment process
*  Submitting contract requests to Park City
*  Issuing staff contracts, letters of appointment, etc.
*  Carrying out Disclosure and Barring Service (DBS) checks for all staff and volunteers
*  Ensuring Employment Handbook is up to date
*  Reviewing and updating policies regularly in line with Park City’s schedule 
UK Border Agency (UKBA)
*  Maintaining Tier 4 (student) and Tier 2 (teacher) sponsorship status
*  Issuing CAS Allocations for potential pupils and collating necessary paperwork
*  Carry out checks for potential teachers and ensuring documentation on file is correct
*  Compiling the necessary data for the completion of the ISC & DCSF school censuses
*  Compiling the necessary data for the completion of the Early Years school census
School Trips and Visits
*  Ensuring paperwork is compliant with legal obligations
*  Costings for visits
Additional responsibilities
*  Undertaking such other reasonable duties as may from time to time be required by the Headmistress

If this is of interest to you, please apply to this advert or email your CV to

Reed Specialist Recruitment Limited is an employment agency and employment business

Reference: 31572783

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