Russian Speaking Office Manager, Oil&Gas, Central London TEMP to PERM

Posted 6 March by Red Square International Easy Apply


Our client is a well-established company operating in the oil and gas industry. The office consists of a small team all within one open-plan office space and much sharing of responsibility and tasks. There is therefore a very real opportunity to be involved on a wide range of projects.


  • Switchboard/reception
  • Manage office equipment and maintenance contracts and support (lift, security, fire alarm, air conditioning, photocopiers/franking machines, water coolers, cleaning) and arrange ad hoc maintenance, as required
  • Coordinator/Relationship Manager of building’s Managing Agent
  • Purchasing of office equipment and stationery
  • Coordinate company and Board meetings and associated invitations, agendas, papers, room bookings and catering
  • Help organise meetings with overseas colleagues (eg budget, audit planning)
  • Assist with preparation for Board meetings and the AGM; producing/collating and sending out papers
  • Coordinate business travel - flights, hotels, transfers and prepare travel documentation and packs (all staff/contractors, as required)
  • Organise social events for the team (Christmas parties, away days etc)
  • Supervise passport/visa requirements for all London based employees
  • Book/arrange payment for hotel accommodation in London for visiting international employees
  • Staff Whereabouts and holiday record keeping
  • Provide administrative support for the London-based Finance team, as required
  • Coordinate notarisation and legalisation of documents
  • Coordinate shareholder enquiries
  • Expense Report processing, filing
  • Input and authorise invoices
  • Scanning, shredding
  • May be required to assist with ad hoc reports and special projects

Skill Set

  • Previous experience of managing front-of-house and Board
  • Advanced MS office - Outlook, Word, Excel and PowerPoint
  • Excellent communication skills, both written and oral
  • Approachable and positive
  • Willingness to learn new skills and take new responsibilities
  • Attention to detail
  • Proactive and displays initiative
  • Natural organisation skills and ability to prioritise work effectively
  • 7+ years of experience
  • Russian language

Reference: 34622200

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