Records Coordinator

Posted 9 February by AECOM

AECOMs Records Management team are currently recruiting for a National Records Coordinator to join its modern offices in St Albans.

Within the role the successful candidate will be responsible for the administration of a centralised national Records Management service and providing assistance to the National Records Manager on projects and activities as required.

Job Duties Include:

  • Deal with general and detailed enquiries from AECOM staff, Consultants and other professionals
  • Provide an effective national service in the provision of supporting staff records needs.
  • Capture all enquiries on the enquiry register and ensure it is accurately updated by all users
  • Where applicable support the real estate team’s portfolio RM requirements (UK, IRL and EUR)
  • To consider efficiency savings from records management
  • Liaise with AECOM support staff to assist with queries over storage invoices or the budget
  • Liaise with AECOM support staff to track budgetary expenditure and report on discrepancies
  • To contribute to other projects on all matters affecting records management
  • To contribute to ongoing historical archive projects
  • Support regular appraisal by assisting in physical reviews as required
  • Act as the first point of contact for requests for retrievals from staff, new boxes, collections or supplies
  • Where appropriate, working on projects with team members from the ALIS, AECOM Library and Information Services team
  • Liaise with storage providers to ensure services requested are received
  • Ensure that measures in place to prevent unauthorised access to records are maintained.
  • Provide, support and mentoring to wider office teams in relation to records managements
  • From time to time, manage temporary records management teams

To be successful in this role we would like to hear from candidates with a proven track record in an Archive or Records Management role

Specific Skills Required :

  • Ability to lift weights of up to 20kg
  • Willingness to travel as required (with possible overnight stays)
  • Highly competent in managing and maintaining database applications
  • Highly competent user of MS Office software (Word, Excel, Outlook etc.)
  • Ability to engage with a wide variety of staff at all levels of the business, offering excellent customer service, while acting as the point of contact for the ARMS service
  • Ability to work independently, with minimal supervision and as part of a small team
  • Ability to work methodically and perform repetitive tasks
  • Consistency, accuracy and attention to detail

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an Equal Opportunity Employer.

Required skills

  • Administrative
  • Archives
  • Record Maintenance

Reference: 34297028

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