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PA / Team Assistant

Posted 8 March by Pertemps Ended
Animal charity is seeking an experienced PA / Team Assistant Coordinator to support their Fundraising and Communications Director and team at their London offices.

This is an ongoing temporary role starting ASAP and will pay circa £13.10 per hour.

The PA / Team Assistant will provide comprehensive administrative support for the Director of Fundraising & Communications and heads of departments. This role is also the central contact point for all overseas information communications officers within the wider team. Duties include:

" Assist the Director of Fundraising and Communications and the various Heads of the Fundraising and Communications Department in the fulfilment of routine administrative requests
" Proactive approach to assisting the Director of Fundraising and Communications with diary management
" Acting as a point of contact for the Director of Fundraising and Communications (and the wider department, as required)
" Timely monitoring, collation and summarising of papers, reports and presentations, including regular SLT and Board reports
" Manage all travel arrangements for the department including: Bookings for international and UK travel and accommodation
" Co-ordination of meetings with internal and external stakeholders including preparing agendas, inviting attendees, arranging venues and catering, taking minutes and following up on actions as appropriate
" Assisting in arranging meetings with international colleagues, both via video conference and in person

The ideal PA / Team Assistant will have the following knowledge, skills and experience:

" A proven track record of supporting a team under time pressure and an ability to deliver results
" Experience of supporting budget planning and management
" A basic understanding of animal welfare and/or a willingness to learn
" Excellent organisational and administrative skills - attention to detail
" Ability to draft clear and concise reports
" Ability to work on own initiative and as part of the team
" Excellent IT skills - (Microsoft Office including PowerPoint)
" Excellent interpersonal and communication skills with excellent spoken and written English
" Confident, enthusiastic and skilled at building relationships


Reference: 34642538

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