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legal secretary

Posted 26 February by Select Appointments Ended

Legal Secretary x2

1 x Full time position (permanent)

1 x Full time (12 month maternity cover)

DEPARTMENT

Commercial

REPORTING TO

(direct reporting line) Senior Partner

JOB PURPOSE

To provide direct support to his/her principal and to the team to enable them to operate at optimum efficiency. The Legal Secretary is expected to use a high degree of self management and initiative

NORMAL WORKING

HOURS 9.00am to 5.00pm (Monday to Friday)

KEY RESPONSIBILITIES AND TASKS

(key functions of the role) · To prepare correspondence and documents through audio typing, dictation and word processing using the firms chosen software · To administer filing · Opening, closing and retrieval of client files · To prepare mail and enclosures for dispatch · To either directly deal with photocopying or arrange for this to be done · To make appointments, arrange meetings and to maintain an up to date diary for his/her principal · To arrange meeting & conference rooms as necessary · To provide support to other secretaries when required to do so · To provide guidance to other more junior and temporary secretaries · To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firms client care standards · To undertake any specific training when required to do so and overall to have responsibility towards self development · To carry out additional tasks as and when required

ADDITIONAL RESPONSIBILITIES

To ensure the confidentiality of all the firm's and client's documentation and information

SKILLS KNOWLEDGE AND EXPERIENCE REQUIRED

Previous experience as a legal secretary or experience of working in an alternative professional office · Strong secretarial skills including experience of audio typing · Ability to prepare case documents · IT literate - experience of case management systems · Excellent customer facing and communication skills

Smart appearance, courteous, helpful, polite and well mannered · Ability to accept responsibility, work on own initiative and work as part of a small team · Ability to problem solve · Ability to work to deadlines under pressure · Accuracy and attention to detail · Discretion for dealing with sensitive or confidential information · Excellent time management, organisation and prioritisation skills · Ability to offer adaptability and flexibility in the working environment

Please note only applicants that have commercial or residential conveyancing experience will be contacted.

Reference: 34558805

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