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legal secretary

Posted 26 February by Select Appointments Ended

Legal Secretary x2

1 x Full time position (permanent)

1 x Full time (12 month maternity cover)




(direct reporting line) Senior Partner


To provide direct support to his/her principal and to the team to enable them to operate at optimum efficiency. The Legal Secretary is expected to use a high degree of self management and initiative


HOURS 9.00am to 5.00pm (Monday to Friday)


(key functions of the role) · To prepare correspondence and documents through audio typing, dictation and word processing using the firms chosen software · To administer filing · Opening, closing and retrieval of client files · To prepare mail and enclosures for dispatch · To either directly deal with photocopying or arrange for this to be done · To make appointments, arrange meetings and to maintain an up to date diary for his/her principal · To arrange meeting & conference rooms as necessary · To provide support to other secretaries when required to do so · To provide guidance to other more junior and temporary secretaries · To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firms client care standards · To undertake any specific training when required to do so and overall to have responsibility towards self development · To carry out additional tasks as and when required


To ensure the confidentiality of all the firm's and client's documentation and information


Previous experience as a legal secretary or experience of working in an alternative professional office · Strong secretarial skills including experience of audio typing · Ability to prepare case documents · IT literate - experience of case management systems · Excellent customer facing and communication skills

Smart appearance, courteous, helpful, polite and well mannered · Ability to accept responsibility, work on own initiative and work as part of a small team · Ability to problem solve · Ability to work to deadlines under pressure · Accuracy and attention to detail · Discretion for dealing with sensitive or confidential information · Excellent time management, organisation and prioritisation skills · Ability to offer adaptability and flexibility in the working environment

Please note only applicants that have commercial or residential conveyancing experience will be contacted.

Reference: 34558805

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