HR and Executive Assistant

Posted 8 August by Alexander Lee Recruitment Limited Easy Apply

My client is a London based design - led company that has been established over 25 years and operates world-wide providing luxury products for Hotels and Restaurants.

The HR and Executive Assistant will be responsible for the day to day company HR activities and enhancing the Managing Director and Commercial Director’s effectiveness through provision of high quality administrative and executive support

The Role

HR

  • Manage recruitment of hiring across all teams
  • On-boarding of new staff and the organisation of induction programmes
  • Ensuring that the HR management platform (People HR) is up to date
  • Planning long term programs re. talent sourcing, learning and development, retention and succession plans
  • Develop, implements and administer office systems, policies and procedures to support effective people management
  • Supports managers in day to day people management actives providing guidance as required to ensure legal compliance, adopting a pragmatic approach
  • Co-ordinate training events and team building activities

DIARY & MEETING MANAGEMENT & TRAVEL

  • Co-ordination of daily calendars of senior managers
  • Maintain appointment schedule by planning and scheduling of meetings, conferences, teleconferences and travel
  • Acting as point of contact between executives, managers, employees, suppliers and clients
  • Setting of agendas and taking minutes as required
  • Schedule, organise and co-ordinate social and business events
  • Follow up on action points from meetings on behalf of the MD

REPORTS, PRESENTATIONS & COMMUNICATIONS

  • Preparation of regular reports and presentations - to oversee co-ordination and collation of data for regular or specific meetings
  • Ensure deadlines are shared and met for internal activities
  • Provide administrative support in the follow up and completion of departmental plans and business objectives
  • Distribution of timely information

OFFICE MANAGEMENT

  • Oversight of IT assets, and office access
  • Health and Safety co-ordination
  • Maintains office supplies by checking stock, anticipating needed supplies, evaluating new office products; placing and following through orders for supplies
  • Management of contractors for office upgrades and ordering equipment for new starters
  • Manage electronic and paper filing systems
  • Provide administrative support in implementing projects and programmes

The Person

  • Highly competent with proven experience working at executive level
  • CIPD Level 3; (will also support candidates who would like to complete Level 5)
  • Solid knowledge of office processes and procedures
  • Solid experience with MS Office (Word, Excel, PowerPoint, Outlook)
  • Excellent communication skills - written and verbal
  • Excellent organisational skills with the ability to think proactively and manage changing priorities
  • Confidence in working directly with a client on the phone & face to face
  • Ability to work the people at all levels both internally and externally
  • Highly organised with strong time management skills
  • Self-management required as the Managing Director is often traveling and times in office may conflict
  • Excellent interpersonal skills
  • Ability to see projects through from start to finish managing time and tasks effectively
  • Flexibility and a willingness to undertake varied responsibilities working alone or as part of a team

Required skills

  • Recruitment
  • Executive Management

Reference: 35831364

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