Personal Attributes and skills required
-Excellent working knowledge and understanding of Excel including Vlookups, Hlookups, pivot tables, If formulas. Ability to manipulate and analyse large amounts of Excel data is crucial
-Excellent attention to detail with the ability to produce and ensure work is accurate before passing for review
-Experience of Maconomy or other similar accounting system
-Ability to use own initiative to constantly look and think about improvements to make finance processes more efficient challenge the status quo!
-Ability to work under pressure and to tight deadlines
-Ability to self manage and prioritise workload, managing expectations when required
-Outgoing and confident with the ability to work with people of all levels across the agency
-Willingness to think outside of the finance box' and gain a good understanding of the company, its services and the way it works in order become fully integrated into the agency
- Day to Day Client Finance
-Ensure that all jobs opened by client services have corresponding budgets and that they are input onto Maconomy on a timely basis ensuring accuracy
-Assist with the maintenance of tracker reports to ensure all new job numbers have corresponding approved budget breakdowns
-Run weekly timesheet and job reports within Maconomy to be used to track progress of live jobs and future resource allocations
-Assist client services with any adhoc information requested from clients. Ensure that any information is system generated and manipulated in Excel to ensure it is presented to clients in a clear and concise format
-Add value by suggesting alternative or additional analyses
-General assistance to client services with any system issues
-Monthly fee and production billing for all client jobs. Ensure invoices are accurate and raised on a timely basis.
-Ensure that Income Models accurately reflect billing activity
-Liaise with client services and work with them on ensuring that accrued revenue and WIP balances are kept to a minimum.
-Assist Client Services with job reconciliations
-General Housekeeping of client jobs on Maconomy ensuring that jobs are closed promptly when projects are complete
-Work with credit control team at FinancePlus to ensure that debtor balances are cleared within payment terms and any queries/issues followed up on a timely basis
-Assist SMA with the roll forward of month end and forecasting reports when required
-Assist with the input of management accounts and forecasts into Cartesis system
-Run month end WIP and Debtor reports and provide commentary for ageing items.
-Opportunity exists to pull together GL analysis for operating costs for review by MA.
Finance and HR Admin
-Enter freelancer timesheets on a weekly basis onto Maconomy
-Update freelancer GL analysis in preparation for month end
-Setup accounts for new employees on Maconomy and close down accounts for leavers
-Set up of new suppliers in Maconomy including LTD company freelancers
-Set up of new clients in Maconomy
-General assistance across the agency with Maconomy issues
-Become a Maconomy superuser'. Ensure the integrity and accuracy of Maconomy data is maintained along with SMA.
-Ensure that SOX processes are followed and kept front of mind at all times
AP function is carried out by a shared service centre Financeplus. However some assistance is required to ensure our suppliers are paid on a timely basis.
-Raise urgent manual payments as requested by SMA or FD and liaise with Financeplus to ensure they are processed efficiently
-Review the BACs run generated by Financeplus and pass to MA/FD for final approval
Handing out of petty cash requests made by staff. This is an area that requires segregation of duties for SOX purposes so as a small Finance team needs involvement from everyone.
Please note that a background check with be required prior to this responsibility being undertaken
General and Adhoc
-Adhoc projects/assistance as required by MA/CFM or FD
-Assistance during statutory and SOX audits as needed
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