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Finance Assistant - 3 month FTC

Posted 22 February by Talentedge Easy Apply Ended
This role will report into the Finance Director (FD) initially with a dotted line into the Senior Management Accountant (SMA). This is an important all round role within a small finance team. The position presents the opportunity to get broad exposure across client finance and commercials, financial administration and some aspects of management accounting and reporting.

Personal Attributes and skills required

-Excellent working knowledge and understanding of Excel including Vlookups, Hlookups, pivot tables, If formulas. Ability to manipulate and analyse large amounts of Excel data is crucial
-Excellent attention to detail with the ability to produce and ensure work is accurate before passing for review
-Experience of Maconomy or other similar accounting system
-Ability to use own initiative to constantly look and think about improvements to make finance processes more efficient challenge the status quo!
-Ability to work under pressure and to tight deadlines
-Ability to self manage and prioritise workload, managing expectations when required
-Outgoing and confident with the ability to work with people of all levels across the agency
-Willingness to think outside of the finance box' and gain a good understanding of the company, its services and the way it works in order become fully integrated into the agency

Key Responsibilities
- Day to Day Client Finance
-Ensure that all jobs opened by client services have corresponding budgets and that they are input onto Maconomy on a timely basis ensuring accuracy
-Assist with the maintenance of tracker reports to ensure all new job numbers have corresponding approved budget breakdowns
-Run weekly timesheet and job reports within Maconomy to be used to track progress of live jobs and future resource allocations
-Assist client services with any adhoc information requested from clients. Ensure that any information is system generated and manipulated in Excel to ensure it is presented to clients in a clear and concise format
-Add value by suggesting alternative or additional analyses
-General assistance to client services with any system issues


-Monthly fee and production billing for all client jobs. Ensure invoices are accurate and raised on a timely basis.
-Ensure that Income Models accurately reflect billing activity
-Liaise with client services and work with them on ensuring that accrued revenue and WIP balances are kept to a minimum.
-Assist Client Services with job reconciliations
-General Housekeeping of client jobs on Maconomy ensuring that jobs are closed promptly when projects are complete
-Work with credit control team at FinancePlus to ensure that debtor balances are cleared within payment terms and any queries/issues followed up on a timely basis

Monthly reporting

-Assist SMA with the roll forward of month end and forecasting reports when required
-Assist with the input of management accounts and forecasts into Cartesis system
-Run month end WIP and Debtor reports and provide commentary for ageing items.
-Opportunity exists to pull together GL analysis for operating costs for review by MA.

Finance and HR Admin

-Enter freelancer timesheets on a weekly basis onto Maconomy
-Update freelancer GL analysis in preparation for month end
-Setup accounts for new employees on Maconomy and close down accounts for leavers
-Set up of new suppliers in Maconomy including LTD company freelancers
-Set up of new clients in Maconomy
-General assistance across the agency with Maconomy issues
-Become a Maconomy superuser'. Ensure the integrity and accuracy of Maconomy data is maintained along with SMA.
-Ensure that SOX processes are followed and kept front of mind at all times

Accounts Payable

AP function is carried out by a shared service centre Financeplus. However some assistance is required to ensure our suppliers are paid on a timely basis.
-Raise urgent manual payments as requested by SMA or FD and liaise with Financeplus to ensure they are processed efficiently
-Review the BACs run generated by Financeplus and pass to MA/FD for final approval

Petty Cash

Handing out of petty cash requests made by staff. This is an area that requires segregation of duties for SOX purposes so as a small Finance team needs involvement from everyone.
Please note that a background check with be required prior to this responsibility being undertaken

General and Adhoc

-Adhoc projects/assistance as required by MA/CFM or FD
-Assistance during statutory and SOX audits as needed

Reference: 34531847

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