Facilities Coordinator

Posted 9 April by H. Bauer

An international media company is recruiting two Facilities Coordinators, one in Camden and one in Soho.

** No Recruitment Agencies are to contact us about their potential candidates **

Main responsibilities:

  • To provide support to the Workplace services manager in the day-to-day running off our two London offices

  • Ensure building care taking duties and office checks are performed on a daily basis to maintain a high standard of presentation and upkeep of office

  • Adhere to the company H&S policy within the sphere of responsibilities; including the collation of contractor/suppliers RAMS/relevant insurances and the completion of Permit to Work as and when required

  • Support Post room/courier service within the building and responsibility for sourcing and distributing post throughout the building when required

  • Liaising with building management/landlord, suppliers and third party consultants to optimise business relationships and service contracts.

  • Communicate and escalate issues and emergencies to the Workplace service manager, building management and senior management when necessary

  • Working with housekeeping to ensure the office is clean & tidy (including returning items left to their appropriate place)

  • Assisting with catering/refreshments for client meetings as and when required

  • Ordering of all stationery and monitoring stock levels, ensuring store room supplies are maintained

  • To update and maintain back office folders relating to Premises and Facilities

  • Provide reception cover during daily agreed hours, lunch breaks and some holiday cover

  • Monitor and work with contractors towards resolving areas of the building that need improving - e.g. broken equipment, fused light bulbs and repainting areas

  • Managing small office moves and maintain a smooth process in line with business needs.

  • Raising purchase orders, dealing with invoices and maintaining up to date records, adhering to budget spend.

  • Due to the nature of the role you may be required to work some occasional weekends and be flexible with your Monday - Friday working hours. As we operate a 24/7 business you will need to be available outside normal working hours to deal with any immediate issues.

Due to the expected high level off applications we will not be able to respond to candidates.

If your application is successful we will contact you within the next 10 working days. If you’ve not heard from us within this time frame then it means we will not be taking your application further on this occasion and we thank you for your time.

Required skills

  • Customer Service
  • Facilities Management
  • General Admin
  • Health Safety
  • Receptionist Duties

Application question

Do you have a minimum of 1 year of Facilties experience?

Reference: 34862421

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