Professional Receptionist Diploma - CPD Certified

Our Professional Receptionist Diploma has been given the CPD Certification and is the perfect course for anyone looking to work in a office environment.

Our Professional Receptionist Diploma follows on from our Admin/PA diploma, Office Management Diploma, Legal Secretary Diploma and Medical Secretary Diplomas and like our Admin courses our Professional Reception Diploma is packed with information in to 17 modules teaching you everything you need to succeed in this profession.

The course can be studied part time and you can become accredited in as little as 20 hours and you can study at your own pace.

The comprehensive syllabus is supported by experienced tutors who are there to help you through email.

Your qualification will be recognised and can be checked for validity on our dedicated website.

More Key features about our Professional Receptionist Diploma

• Lifetime Access to your course
• The price you pay Reed is for the whole course including final exam – no hidden fees
• CPD certificate upon successful completion
• Tutor Support Monday – Friday

** When purchasing this course you will be eligible to apply for the XO Student Discount Card!! You can save on brands such as New Look, Disney, ASOS, Hotels, Miss Selfridge , Domino’s and many more.**

Module 1

The Role of the Receptionist

In this module, we will cover:

• What is a receptionist? We will define the nature of the role, and explain exactly what a front of house receptionist is
• How to be prepared for literally anything - one day is never the same as the next
• Being the face of the company - what you need to do, how you need to do it, what you need to wear, and how you need to present yourself
• A general overview of the duties of a receptionist
• Plus much more...

Module 2

The Different Types of Receptionist and the Subtle Differences Between Them

In this module, we will cover the following important points:

• The different types of receptionist roles there are in the job market, and why there are subtle differences between them
• Legal receptionists
• Medical receptionists
• Educational institute receptionists
• Plus much more...

Module 3

The Essentials of Communication

In this module, we will cover the following main points:

• The principles to create a powerful first impression. How can this be done?
• The principles to confirm how your message comes across. How can you check the message received is the correct one?
• How to use voice, tone, and language to build trust, credibility, and confidence
• How can you identify the customer's needs?
• Plus much more...

Module 4

Practice Good Telephone Skills

In this module, we will cover the following salient points of information:

• How to communicate using the tone of your voice and the language you use
• How the lack of body language can sometimes impact on telephone conversations
• The appropriate language to use during a professional telephone call
• Follow up actions after a telephone conversation
• Plus much more...

Module 5

Sending Formal Messages/Sending Informal Messages

In this module, we will be covering the following important points in plenty of detail:

• We will reiterate the importance of good quality telephone skills
• What is a formal message?
• What is an informal message?
• The vital nature of confidentiality when taking and sending messages
• Plus much more...

Module 6

Database Management and Booking/Reservation Procedures

In this module, we will be covering the following points in great detail:

• What a database may be used for
• Confidentiality in terms of database use
• How to maintain a database in the most effective way
• The kinds of bookings/reservations you may need to do as part of your reception work
• Plus much more...

Module 7

Following Routine Administrative Procedures and Developing Filing Systems

In this module, we will cover the following main points:

• What are routine administrative tasks or procedures? A general overview
• The differences between the duties of a receptionist and the duties of a secretary
• The routine daily administrative tasks you should be undertaking as a receptionist
• What is a filing system, and why is it important?
• Plus much more...

Module 8

Security & Safety Issues / Health & Safety Considerations in the Workplace

In this module, we will cover:

• What is health & safety?
• Who has the responsibility to ensure health and safety in the workplace?
• What types of accidents or incidents can occur?
• How can we all stay safe during our working hours?
• Plus much more...

Module 9

Confidentiality

In this module, we will cover the following:

• What is confidentiality, and why is it important?
• Data Protection, and how it affects both you and the workplace
• The consequences of a breach of confidentiality
• How to maintain confidentiality
• Plus much more...

Module 10

Successful Meetings & Minute Taking, Meeting & Accommodation Arrangements

In this module, we will cover the following:

• What makes a successful meeting/pre-arrangements you need to make
• What is minute-taking? How it is part of a receptionist's job, and how to do it
• How minutes should be presented after the meeting, in terms of format and content
• What arrangements may you need to make in terms of accommodation for meeting attendees?
• Plus much more...

Module 11

Organisational Skills & Time Management

In this module, we will cover:

• What are organisational skills?
• How can you prioritise?
• Scenarios to help you understand how prioritising works in practice
• Time management, how you can make it work for you
• Plus much more...

Module 12

Effective Business Communication

In this module, we will cover:

• How written and verbal communication differs
• What types of business communication in a written form you may need to use
• Written communication formats
• Formal and informal written communication
• Plus much more...

Module 13

How Technology is Important in Reception Work

In this module, we will cover the following:

• How technology plays a part in administrative work overall
• What types of technology you may need to use
• What software packages you may need to use
• Away from the computer, how most of your daily working life includes technology in some guise
• Plus much more...

Module 14

The Importance of Team Work

In this module, we will cover:

• What is team work?
• How does team work relate to a receptionist role?
• What attributes make a good team player?
• What are the advantages of team work, and are there any disadvantages?
• Plus much more...

Module 15

Reception Area Appearance

In this module, we will cover the following:

• Why the appearance of the reception area is just as important as personal appearance
• How to make a reception area look welcoming, yet professional
• Small extras which make all the difference
• Reception area maintenance
• Plus much more...

Module 16

Career Progression / From Receptionist to…

In this module, we will cover:

• The types of receptionist roles you can undertake, with one eye on career progression
• The possible future career roads a current receptionist can take
• The skills you can master during your time as a receptionist, to make you indispensable during your future career choices
• Administrative career roads in more depth
• Plus much more...

Module 17

To Sum It All Up: Reception Work Explained

In this module, we will cover:

• A reiteration on what reception work is in its most basic form
• Summing up the key skills and attributes a top receptionist should have
• The importance of first impressions - let's sum it all up again!
• How to get into reception work
• Plus much more...

There is no experience or previous qualifications required for enrolment on this course. It is available to all students, of all academic backgrounds.

Testimonials

Maggie Jones – Taunton

I found this course most interesting

I found this course most interesting. Having been a Receptionist in various industries over the years, and learning more at each location, this course helped focus my thoughts ‘back to basics’ and made me rethink some of the things I’d learnt. Very helpful, very concise, informative and uncomplicated.

It also gave great insights into the different kind of Reception work which can be so varied. I have been put forward for a Doctors Receptionist vacancy, a ‘trade’ I haven’t ventured into yet, and will take what I have learnt from the course to the interview and hopefully it will stand me in good stead.

Kaoutar Benabdejlil – London

My family members couldn’t believe how much I have progressed

I have really enjoyed doing the receptionist course online and I recommend anyone that wants to improve in whatever qualifications they wish to progress in to do it on New Skills Academy.

It is very helpful and I have learnt a lot – My family members couldn’t believe how much I have progressed and they have actually said that they will probably do the courses online themselves.

I will definitely finish the courses that I still have on here, and maybe do more courses in the future as I have learned a lot and I am willing to learn more as the resources you have on here are brilliant.

Sophie Mellor – Stoke-On-Trent

So clear and easy to understand

This course has given me the opportunity to develop new skills in a brand new career that I wish to pursue. I took this course shortly after having my daughter, as I did not wish to return to my old job.

I found it so easy to log on to the course whenever and wherever I wanted too, as it is so accessible to use on so many devices and allowed me to learn at my own pace. The course layout was so clear and easy to understand, I had no trouble at all with it.

I feel as though it has given me the confidence to take more courses in this field and expand my knowledge for when I am ready to return to my new career.

Our Course is fully compatible with PC’s, Mac’s, Laptop, Tablet and Smartphone devices. Now more than ever people are using the internet while on the move so our course has been designed to be fully compatible on tablets and smartphones so you can access your course on wifi, 3G or 4G.

There is no time limit for completing this course, it can be studied in your own time at your own pace.

All tests are online and are taken either during or after the course, these are included in the price.

With training you could move into front-of-house reception, front office or facilities services.

You could also train to become a medical secretary or receptionist