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Workplace Coordinator

Posted 7 March by REED Easy Apply Featured Ended

Do you have background in Administration and are confident in your ability to organise and support a great business?

Are you wanting a new temporary role that will offer you training and superb experience?
Well, then look no further! Apply today and let’s get you this role!

This role is a Work place Coordinator with the fantastic company who is Somerset County Council. The pattern of shifts are still to be confirmed, however, this role will consist of 18.5 hours a week.
What the desirable candidate will have to bring to the table is –

Demonstrate initiative, organising and prioritising skills in providing a general administrative support to the team/centre/group as required including:
Co-ordinating diaries and availabilities to arrange meetings, organise venues, maintain booking systems, arrange car parking, etc.
Make sure the building, equipment, stationery and resources are available and in good working order.

Make sure Smart Office standards and policies are adhered to. Promoting the Green Office Charter.
Provide Office Inductions for new users.
Provide a word processing service and within established procedures/guidelines, use initiative to compile, store, revise and print text, tables, spreadsheets, official documents and reports. This may include working under direction with specialist documents according to specialised protocols. Ensure the confidentiality of sensitive/legal matters during text preparations and storage.

Maintain a basic understanding of service activities in order to minute/note take at meetings, recognising where appropriate the confidentiality of matters discussed. Prepare material for presentation/circulation as directed.

Act as a first point of contact and use acquired knowledge and initiative to provide information for clients, suppliers, the public and staff. Provide a reception service for visitors as required and ensure that enquiries are dealt with promptly and efficiently. Within established criteria provide responses and deal with issues as raised. Otherwise make an accurate record and refer to senior officers for resolution.

Contribute to the Facilities Management of buildings to propose and implement solutions to varied problems relating to Health & Safety, Security and accommodation. Reporting faults and monitoring responses.

Use approved systems to prepare and process orders for stationery/goods/services. Receive and check delivery notes, invoices and accounts. Process invoices for payment after certification by a senior officer. Raises invoices as directed.
If this a role that you believe you would thrive in and would want to hit the ground running and open for training then please do get in contact. – 01225 421314

I look forward to hearing from you soon!

Reed Specialist Recruitment Limited is an employment agency and employment business

Reference: 34626260

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