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Team Admin Assistant for London Mixed Use & Strategic Consultancy.

Team Admin Assistant for London Mixed Use & Strategic Consultancy.

Posted 5 March by Savills

An exciting opportunity to join our Strategic Consultancy Team in providing Administrative support to the team and to the Head Of London Mixed use.

Team Overview :

The London Strategic Consultancy Team currently has 3 members with a Director, an Associate and a PA / Project Assistant. The team is newly formed as of January 2024, and is part of a growth plan for the business. The team sits alongside our development land which is a team of over 20 people and as part of a wider London Residential Development team of more than 50 people.

Role Overview :

Providing Administrative support for the Strategic Consultancy team and Head of London Mixed Use. This is an exciting opportunity to join a dynamic and growing advisory team. The successful candidate will be an excellent team player, with strong organisational and communication skills, and have the ability to work in a fast paced environment. The successful candidate will have a can-do, upbeat approach, who is proactive in assisting and problem solving. The role will be based at Head Office, near to Oxford Circus station. Strong Word, PowerPoint and excel skills are a prerequisite.

Key Responsibilities :

  • Provide full administrative support for the Head of London Mixed Use Director’s daily schedule, including planning of workload, diary management, arranging internal and client meetings, booking meeting rooms.
  • Develop strong and positive working relationships and communication with internal and external departments and organisations on behalf of the Head of London Mixed Use.
  • To maintain a confidential and efficient filing system for the Head of London Mixed Use.
  • Maintaining key client contact lists on CRM database – Outlook & Dynamics
  • Processing and submitting expense claims
  • Planning of events and client entertainment
  • To organise travel arrangements
  • Liaising with the finance department and tracking the teams accounts/billing and expenses.
  • Coordinating team meetings, creating agendas and taking minutes
  • Maintain a high level of professionalism when dealing with clients
  • Proactively supporting with Business Development initiatives and pitching
  • Updating and/or formatting schedules, spreadsheets, presentations, marketing materials and CVs.
  • Collating and circulating documentation ahead of client meetings, collating timesheets.
  • Filing, printing and binding
  • Preparing agendas and taking minutes

Key Skills :

  • Intermediate Advanced Microsoft Office skills (including Outlook, Word, Excel, PowerPoint)
  • Fast and accurate typing
  • Excellent organisation skills and attention to detail
  • Excellent communication skills – both verbal and written and customer service skills.
  • Excellent time management skills
  • Demonstrating initiative, enthusiasm and a ‘can do’ attitude
  • Ability to work well in a team environment and support fellow team members
  • Good team player but also able to work on their own
  • Ability to use own initiative to complete tasks
  • Excellent organisational skills and ability to multitask
  • Discreet and upbeat nature
  • Passionate about providing an excellent service
  • Good problem solver
  • Ability to work under pressure

Savills employee offer

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.

Reference: 52207959

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