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Secretary & Receptionist

Posted 8 March by Kube Recruitment Easy Apply Ended

Receptionist/Secretary

York based (Outskirts)

£17,000 pro rata

Hours Monday and Tuesday 9am - 5.30pm

We are recruiting on behalf of out client based on the outskirts of York. We are seeking a candidate who can cover secretarial duties and reception. This is a friendly and professional office where you are not just a number. We would like to speak with candidates who have similar previous experience.

About the role duties

Secretarial

  • To act as a Float Secretary for all departments across the Company and deal with typing overcapacity within these departments.
  • To make appointments, arrangement meetings and maintain up to date Outlook diaries
  • To deal professionally with clients, colleagues and other professional agencies on the telephone and in person as required
  • To accurately record messages and forward these to the appropriate person without delay
  • To ensure the confidentiality and security of the Company’s and client’s documentation and/or information

Reception

  • To ensure the reception/meeting room are always clean, tidy and welcoming to visitors
  • To attend to clients who do/do not have appointments
  • To book interview rooms on the IT system as required ensuring that the correct booking procedure is maintained
  • To open/sort incoming mail (Royal Mail, DX, courier) and distribute as required
  • To ensure all administrative tasks completed following procedure

Due to the volume of applications we receive if you have not heard from the managing consultant within 1 week please assume you have not been short listed.

Kube Recruitment Solutions Ltd. is committed to a policy of equal opportunities in relation to job applications. A copy of our Diversity Policy is available upon request.

Kube Recruitment Solutions Ltd is acting in the capacity of an Employment Agency for permanent appointments.

Required skills

  • Float
  • Outlook
  • Secretarial
  • Typing
  • DX

Reference: 34640807

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