Purchase Ledger Assistant

Posted 4 April by Woodrow Mercer Group Easy Apply

My client a rapidly growing design company with great plush offices and a dynamic and fast paced culture, are looking to appoint a permanent Purchase Ledger Assistant based at there main office in Seacroft East Leeds.

This is a fantastic opportunity for someone who wishes to take full ownership of the Purchase ledger from start to finish.

Extensive use of Sage 200 Accounts and Excel software in order to carry out any tasks required by the Finance Manager and Finance Team including,

  • Inputting purchase invoices and credit notes to Sage 200 Accounts software with a high level of accuracy and diligence
  • Filing purchase invoices, credit notes and other source documents using the existing paper filing system
  • Reconciling supplier statements to Sage 200 Accounts supplier ledgers
  • Correcting errors on Sage 200 Accounts software using transaction reversal
  • Communicating with suppliers, both by email and telephone, in order to deal with queries arising quickly and efficiently
  • Working closely with the Finance Manager to resolve any queries arising quickly and efficiently
  • Posting transactions from bank statements to Sage 200 Accounts software; including bank payments, transfers, supplier payments, and bank receipts
  • Posting transactions from cash books and petty cash records to Sage 200 Accounts software
  • Posting and reconciling transactions from credit card statements to Sage 200 Accounts software
  • Contacts and liaises with project personnel for authorisation of invoices
  • To ensure that all invoices or expenses requests are correctly calculated, approved and coded
  • Ensure invoices and expense claims comply with the expense policies
  • Maintain adequate records of pro-forma invoices issued and chase up associated invoices
  • Ensure prompt filing of supplier invoices
  • To produce Suggested Payment Report & BACS Report for the Finance Manager before processing payment to Bank
  • Ensure adherence to month-end deadlines
  • Taking telephone calls in a professional manner and producing concise and accurate notes from the conversations held
  • Filing, scanning and photocopying
  • Preparation, maintenance and modification of various Excel, Word and Dropbox documents used within the company
  • Archiving old files and developing an archive system for old reports and records
  • Attending meetings as appropriate
  • Attending company training sessions as appropriate
  • Assisting other team members with administrative tasks needed to complete major projects

Skills & Qualifications:

  • Sage 200 experience required (recent within last 12mths or less)
  • Bookkeeping experience
  • Administration or Accounting Course - minimum requirement NVQ level 3
  • Minimum of five GCSEs (A-C) including English and Maths
  • Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint)
  • Strong written and oral communication skills
  • Equivalent previous work experience
  • Ability to prioritise own workload and those within team

Renumeration package;

  • This position is 37.5 hrs per week

  • 9am - 5pm Monday to Friday
  • Free on site parking

Required skills

  • Accounts Assistant
  • Accounts Payable
  • Purchase Ledger

Reference: 34821551

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