Practice Manager

Posted 16 February by Ideal Personnel and Recruitment Solutions Featured

Our client operates within the professional services environment and has a permanent full-time vacancy for a Finance Director to manage the accounts department on a daily basis. You must have experience/knowledge of SRA Accounting rules, either previously worked in a Law Firm or worked for a firm of auditors and gone into law firms to audit their accounts.


  • Deal with any technical queries and workload issues.

  • Dealing with accounts rules breaches for reporting to COFA.

  • Treasury management of clients’ funds, opening new bank accounts, dealing with overdraft facilities.

  • Ensure bank mandates are kept up to date.

  • Quarterly VAT returns for the practice.

  • Quarterly VAT intrastate - firm

  • Approving purchase ledger invoices and payment runs.

  • Reviewing the monthly management accounts and writing the monthly finance reports.

  • Analysing billing and produces reports for HODS, chasing bills.

  • Producing the annual accounts in statutory form and partnership form for audit along with the (this year files of information and schedules for the external auditors) annual report based on the accounts and 8 year trend analysis.

  • Calculation of the bad debt provisions, asset registers, detailed calculations of accrued fee income and work in progress levels. Preparation of LLP tax computations and capital allowances computations. Detailed calculations for the individual profits for taxation. Checking the partnership tax return.

  • Collating and gathering together individual partner’s tax return information and the level of payment required and ensuring funds or funding is available.

  • Weekly cash reports and graphs, quarterly cash flows compared to budget for lexcel.

  • Ad hoc reports on gross profit margins and other profit / performance reporting as required.

  • Managing annual SRA accounts rules audit to ensure the items recorded are accurate and changing any system or procedures to account for breaches.

  • Managing payroll and backstop for monthly processing of salaries and drawings.

  • Producing accounts for the Building, landlords and tenants for an annual fee.

  • Six monthly review of accounts procedures both in detail for the Accounts department and this year are write off the accounts procedure in the office manual. New procedures re VAT changes on searches etc.

  • Dealing with other audits. VAT, tax queries and PAYE audits as necessary.

  • Mergers and Acquisitions - attending meetings, analysing accounts, drafting deals. Due diligence work on accounts and accounts rules etc.

  • Managing the firms, pension scheme ensuring complying with legislation requirements, the permanent health scheme and private medical scheme.

  • Negotiating rates with staff agencies and six monthly or annual review of major expense items, telephones contract, mobile contracts, call routing, rating appeals.

  • Attending meetings in brokers for PII insurance, providing the required figures and ensuring finance is in place.

  • Dealing with the annual bulk renewal of the firm’s practising certificates.

  • Producing schedules for salary reviews and bonus calculations, ensuring the staff are kept informed.

  • Preparing agendas, preparing and issuing information packs for monthly Man Com meetings

  • Attending monthly management committee meetings, giving finance reports, taking minutes, typing minutes and ensuring they are agreed and circulated.

  • Attending finance committee meeting to give finance report, take minutes, type minutes and circulate

  • Attend full partners meetings, minutes etc.

  • Producing the individual fees targets and budgets, detailed calculations of fees and hours, setting annual expenditure budgets for departments. Offices and Practice, producing PPP for issue.

  • Generally assisting other members of the Man Com as required. Being generally available for staff and partners to talk to (problems etc.).


  • Attending the monthly COLP/COFA meetings typing minutes

  • Writing any new procedures, risk assessments and making the six monthly reviews of the polices in the manual referenced to me.

  • Preparing for and dealing with the Lexcel audit.

  • Preparing the Business plan for Lexcel along with preparing detailed measurements and calculations required for measurement of the plan

  • Risk registers, and preparing and changes required to sure compliance with Lexcel regulations.

  • Outsourcing requirements - detailed procedures for suppliers and third parties.

  • Writing and updating the Business Continuity Plan and for arranging testing and recording the results. Drafting and updating Health and Safety plans and registers.

  • Arranging desk assessments

IT and Equipment

  • Attending monthly meetings with IT consultants, and ensuring the technology plans are up to date, reporting to Man Com on requirements.

  • Scanning, multifunctional printer, testing software, researching software and compatibility arranging installations and training for case management and other software including accounts and big hand.

  • Negotiating pricing and ordering all IT hardware, software, and all furniture requirements. Arranging training and ensuring newcomers have everything needed.

  • Telephone contracts, leased line contracts and mobile and franking machines etc.

  • Planning of major finance items relating to equipment and funding if required.

Building and Practice Management

  • Any major office moves or any individual office moves and major refurbishments - negotiating contracts and pricing and overseeing the work. This is for the whole practice.

  • Ordering all computers and office equipment ensuring the prices are right.

  • Meeting new suppliers and dealing with new contracts and reviewing pricing


  • Line management of HR Manager


  • Oversee facilities with archive and moves deliveries etc.

  • Digital archive of paper to save on physical storage costs and retrieval.

Reference: 34157856

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