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Office Assistant - Archivist

Posted 5 January by Grant Thornton Featured Ended
Come and think independently with an organisation that’s doing the same. We’re determined to help shape a Vibrant Economy in the UK and beyond. It’s why we empower our people to bring new ideas to the table and take the lead in driving them forward. It’s invigorating. It’s inspiring. It’s creating opportunities every day for our clients, our business, and everyone here. So bring your passion, ambitions and ideas, and together, let’s make change happenJob Description:

This role provides administrative support for our fee earning community, with particular focus on filing & archiving as well as other support functions. Tasks are rotated within a team of four people and carried out with strict adherence to our procedures.

What you’ll be doing:

Filing & Archiving

  • Manually collecting, sorting and filing hard copy documents
  • Searching for and recalling boxes of files from archive company via database
  • Preparing and sending new boxes of files (or returning them) to archive in accordance with procedures
  • Entering box storage details onto database
  • Manually moving multiple files and / or boxes of files to appropriate storage location
  • Requesting box storage charges to be made to relevant case
  • Setting up new files in accordance with procedures
  • Delivery / collection of files to / from floor file cupboards
  • Updating file register on Excel spreadsheet.

General Admin

  • Opening, sorting & delivering post
  • Ordering stationery and business cards
  • Inputting info onto resource planner system (Retain)
  • Treasury support - obtaining partner signatures to meet deadlines and ensure transfer of documents to Treasury in Manchester office.

Housekeeping duties

  • Maintaining floor box storage areas
  • Issuing / logging departmental equipment for temporary usage
  • Ensuring tidy floor stationery points
  • Maintaining the central filing areas.

Other duties

  • Assistance with copying, scanning, courier packages etc
  • Any other basic admin duties as required.

Who we're looking for:

Passionate about supporting, advising and helping businesses achieve their potential, you’ll be someone who wants to make a difference and shape your career and a Vibrant Economy. You’ll have strong technical skills and experience of providing clients with quality services.

You must share our CLEARR values - Collaboration, Leadership, Excellence, Agility, Respect and Responsibility.

We’re looking for people who have a strong connection with and share our core beliefs:

  • Profit with a purpose that leads to a sustainable business
  • We create sustainable value for our clients
  • We are better together
  • Our CLEARR values underpin all we do
  • We never compromise on quality

    Becoming a shared enterprise

    Our unique culture is built around collaboration. Everybody here plays their part. We share ideas. We share responsibility. We share the rewards. Put simply, we’re better together.

Person Specification

Essential

  • Flexibility with hours when required
  • Good team player
  • Working knowledge of Word & Excel
  • Good communication skills
  • Flexible approach

Desirable

  • Familiarity with Outlook
  • Experience of working in a client based organisation
  • Pervious archive experience

Required skills

  • Administrative
  • Administrative Support
  • Filing
  • Flexibility
  • Scanning

Reference: 34151775

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