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Office Administrator

Posted 6 March by Birmingham Commercial Easy Apply Ended
Pertemps are working on behalf of a client based in Castle Vale.

Our client is looking for a Sales Office Administrator to join the exciting and expanding team. The client work within the manufacturing industry. This is a new and exciting business with massive potential, expanding last year by almost 500%.

The client is looking for a flexible candidate who can adapt to new working environments and a range of clients.

Sales Office Administrator Job Purpose: To collect and manage sales data and pull reports, in order to support sales department work flow process.Duties and Responsibilities of Sales Office Administrator:
  • Communicates with relevant agencies to produce travel itineraries for business directors and employee events
  • Arranges meetings by scheduling appropriate meeting times and planning refreshments
  • Manages correspondence by answering emails and sorting mail
  • Assists in planning and arranging events, meetings and diaries
  • Handles expenses and billing cycles
  • Manages reception area and looks after visitors
  • Answers phone calls and transfers them as necessary
  • Drafts, formats, and prints relevant documents
  • Manages staff expense requests
  • Interacts with directors and carries out their requests
  • Creates agendas and takes meeting notes
  • Assists in purchase orders
  • Maintains accurate records for employee holiday requests
  • Manages outgoing post and records data on special deliveries
  • Photocopies and files appropriate documents as needed
  • Attends workshops and conferences when requested
  • Inputting sales records into the CRM system
  • Pulling sales and performance reports on Directors request
Qualifications, Knowledge and Experience:
Essential:
  • Experience of using MS Office, especially Excel to at least intermediate level
  • Experience of administrating an office
  • Experience of organising and planning diaries for sales department members
  • Excellent organizational and multitasking skills
  • Excellent typing skills
Desirable:
  • Previous experience of using SAPSkills, Abilities and Competencies
Essential:
  • Ability to work accurately without close supervision
  • Problem solving skills
  • To be able to present solutions to management
  • Good time management and personal organisational skills
  • To be a good completer/finisher - be proactive in seeing tasks through to a successful completion
  •  Excellent inter-personal skills, to be able to relate to individuals at all levels
  • The ability to plan ahead and to adapt to changing circumstances
  •  Flexibility and a willingness to put in extra hours, sometimes at antisocial times, when required

Core working hours- 9.30am - 18.00 half hour unpaid break

Pay Rate: £7.50 - £8.60 Dependant On Experience

Reference: 34620182

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