The Diocese of Leeds wishes to appoint a Ministry Development Administrator to provide administration support for the School of Ministry Hubs and the Church Growth team.
The successful candidate will assist the Principals and core staff in administrating the teaching programmes of the School of Ministry Hubs and undertake projects/research to maintain and develop the Hubs. The administrator will assist students and tutors with the use of Moodle and maintain and develop the appropriate web pages.
The successful candidate should have the ability to innovate, initiate and maintain good and effective administration procedures whilst being able to work both independently and collaboratively and participate as part of the wider office team.Main Responsibilities
School of Ministry hub administration
- To assist the Principals and core staff in administrating the teaching/tutorial programmes of the School of Ministry Hubs, by providing general secretarial support to the Principal and Hubs (photocopying, mailings, dealing with telephone messages and emails etc.
- To communicate on a regular basis with core staff and students.
- To communicate on a regular basis with site partners and administration at Mirfield, especially the Centre administrator and YTEP administrator.
- To provide word processing services, produce handouts and leaflets.
- To maintain student records, electronic databases and input for websites.
- Undertake projects/research to maintain and develop the hubs.
- To provide administrative back up on School of Ministry Study Days including Sundays and weekday evenings.
- Assist students remotely with Moodle and registration issues as referred by the YTEP co-ordinator.
- To be proactive in the above arrangements about ensuring that people with disabilities are able to participate fully.
- To able to handle all matters related to the use of the YTEP and Common Awards Virtual Learning Environment, including setting up modules and availability to tutors and students.
- To maintain records of Leeds Diocese students, including Registration, reporting of marking (including suspensions from modules, deferrals of assessments etc) for Examination Boards, communicating with the YTEP Coordinator and administrator.
- To be available to students and tutors to assist with on-line problems of work submission etc when tutors are not available.
- To attend weekend events where required (currently 11 fixed Sundays each year).
- Maintain the Church Growth pages on the Diocesan website.
- Manage and maintain the Church Growth social media platforms.
- Administer the Evangelism Task Group: produce agendas, take minutes of meetings and send out emails.
- Find and publish good news stories about Church Growth in the Diocese on the Diocesan website.
- Provide general secretarial support to the Bishops Advisor for Church Growth.
- Attend monthly Church Growth team meetings.
- Welcoming all visitors in a friendly, approachable and professional manner and ensuring they sign in and out of the building.
- Offering hospitality to visitors.
- Dealing with enquiries over the telephone and at the reception.
- Sorting all incoming post and scanning and forwarding documents to the correct recipient, using the document management system where appropriate.
- Dealing with outgoing correspondence, franking when necessary.
- Ensure a thorough handover with others working on Reception.
- Keeping working space, the diocesan office and storage areas neat and tidy, complying with Health and Safety regulations.
Skills, Knowledge and Aptitudes
- Good word processing skills
- Good IT skills and competent in the use of Microsoft Office, in particular Outlook, Word, Excel and Publisher.
- Ability to innovate, initiate and maintain good and effective administrative procedures.
- Ability to work both independently and collaboratively and participate as part of the wider office team.
- Ability to manage a varied work load efficiently and flexibly to prioritise tasks in order to meet deadlines.
- Ability to communicate effectively (written and oral) with people at all levels, both inside and outside the organisation.
- Ability to establish and maintain excellent working relationships with colleagues and other contacts.
- Good skills in presentation, layout and accuracy in text production.
Qualifications, Training and Experience
- 5 GSCE's (or equivalent) including English and Maths at grade C or above
- be a person of integrity;
- have an understanding of confidentiality issues and the use of discretion;
- be sympathetic to the needs of others;
- have an openness to learning and change;
- have good interpersonal skills.
Disposition and Attitude
- Have empathy with the faith and mission of the Church of England
- Be able to travel to each of the hubs, including at weekends and in the evenings.
Skills, Knowledge and Aptitude
- Have experience of academic administration