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Legal Secretary - Intellectual Property

Posted 2 January by Taskmaster Ended

This is a perfect career opportunity for any experienced yet ambitious individual with a passion / interest for Intellectual Property administration. Offering a great salary and fantastic benefits.

Our client is a great believer in encouraging and developing talent, always aiming to get the best from their employees. You would be joining an existing team with extensive expertise and knowledge that delivers real results for their clients. This ensures a huge sense of pride across the business whilst the firm invest heavily in helping the team develop whilst also rewarding the team's success.

This role requires someone with previous secretarial experience, preferably gained whilst working within the legal sector. It would suit someone who is highly organised and still being hungry to learn and develop new skills. As well as this, strong communication skills and the ability to work well within a team is essential.

Role purpose
You will be a part of the support team undertaking administrative tasks for the 3 (1 FT and 2 PT) qualified patent attorneys based in the York office whilst also providing some remote support to the firm's other offices. The overall objective being to prepare, obtain and defend the patent rights of the firm's clients.

Role Profile
1 Understanding and attending to the formalities and administrative tasks associated with UK, Foreign and OHIM patent applications.
- completion of all forms
- filing and reporting applications

2 Providing general secretarial support
- audio dictation (big hand)
- creation of letters from standards available
- amendment and preparation of letters from dictation and written form
- ability to follow appropriate Work Instructions and client procedures
- creation of invoices from job cards
- take and pass on phone messages

3 Understanding and attending to the formalities and administrative tasks associated with patent applications.
- instructing foreign associates
- receive and acknowledge correspondence from associates

Training will be provided.


  • Altered Start/Finish Time (ASFT) - booked time off/made up either before or after time taken

  • Pension scheme (immediate)

  • Death-in-Service (IF a member of the Pension scheme)

  • Private healthcare (after two years' service)

  • 25 days per annum holiday entitlement

  • Holiday entitlement can be used in one hour blocks

  • Additional 5 days National Public Holidays (New Years' Day, Easter Monday, Christmas Day, Boxing/St Stephen's Day plus one other day per office e.g. 12 July for Northern Ireland)

  • Condensed working hours (4 hours) on Christmas Eve, New Years' Eve and Good Friday

  • Additional entitlement due to length of service after 5 years up to a maximum of a further 5 days

  • Employee assessment

  • Health & Safety assessment

  • Internet access before and after working hours and during lunch hour

  • Free eye tests

  • Annual free flu jabs

  • Computer-share Childcare voucher scheme

  • Ride to Work cycle scheme

  • Loyalty awards after 5 years, 20 years, 25 years and 40 years

  • Tea/coffee and water services

  • Employee Counselling Service

  • Microsoft Home Use Program

  • Unused Holidays to Cash Scheme

Apply on-line to be considered. Short-listed candidates will be contacted to discuss things further. If you have not heard from us within 14 days unfortunately on this occasion you have been unsuccessful.

Please be aware that TM Resourcing are a recruitment agency acting on behalf of our client for this vacancy.

Required skills

  • secretary
  • legal
  • typing
  • law
  • audio-typing
  • "Intellectual property"

Reference: 34110327

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