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Examinations Officer (Part-time)

Examinations Officer (Part-time)

Posted 22 May by St George's School

The Examinations Officer is responsible for the administration and organisation of all aspects of external examinations in accordance with the regulations laid down by the awarding bodies. In addition, they are responsible for the administration of internal examinations within the school. The tasks and responsibilities of the Examinations Officer include:

  • To liaise with staff, eg Heads of Department, regarding entries
  • To distribute relevant documentation from JCQ to Heads of Department and the Senior Leadership Team
  • With other staff, to lead briefing sessions for pupils taking public examinations outlining JCQ rules and regulations
  • To keep up to date with developments in public examinations through conferences and updates from JCQ and review policies and procedures in light of this. To attend local Examinations Officer network meetings. To disseminate this information with relevant staff
  • With the Deputy Head (Academic) and Head of Learning Support, to ensure school is ready for JCQ Centre Inspections
  • To answer enquiries and deal with complaints regarding external examinations staff, pupils and parents
  • To prepare and submit entries and estimated entries for GCSE, IGCSE and A Level examinations and the Extended Project Qualification in advance of deadlines
  • To organise SEN provision, including liaising with the Head of Learning Support regarding candidates with SEN; applying to awarding bodies for special arrangements for such candidates
  • To manage the daily running of external examinations and ensure there is contingency in the invigilation timetable in case of invigilator absence
  • Check receipt of public examination papers and arrange secure storage and sending
  • Ensure papers and coursework/controlled assessments are stored and sent/collected appropriately
  • To administer University and Medical School admissions tests for Upper Sixth students. To supervise the tests when they take place, usually on one day during the second week of the Autumn half term term holiday
  • Alongside the Deputy Head (Academic), to recruit, train and manage a team of external invigilators
  • To be present and available in school on the days when results are notified, and to oversee the distribution of results to candidates on the days when results are published to candidates
  • To provide statistics on examination entries and results for the Headmistress, Senior Leadership Team, Governors, ISC, DfE, etc
  • To process enquiries about results and requests for return of scripts
  • To administer internal school examinations for all year groups including the January mock examinations for Upper Sixth and Fifth Year pupils and examinations in the Summer term for all other year groups. This would include writing the timetable for the examinations, collating examination papers from Heads of Department and working with the Head of Learning Support to ensure girls with access arrangements are given the appropriate access
  • To maintain the Examinations Office Dragonfly (school intranet) page
  • To attend the four INSET days per year which occur at the beginning of each term (in September, January and April)
  • Any other reasonable duties as required by the Headmistress

Person Specification

The Examinations Officer will:

  • be ICT literate and able to use the internet, eg consult websites, access information, download material/make entries electronically, operate the school’s database, produce and operate spreadsheet packages, produce analyses, use email
  • have good, written and verbal communication skills and be able to relate well to school staff, pupils and parents
  • be able to prioritise and manage workload
  • be able to work in an organised and methodical way and have sound organisational and coordination skills
  • be able to work accurately and to deadlines
  • be able to work effectively under pressure
  • be able to maintain confidentiality
  • have effective supervisory skills
  • be flexible in agreeing hours of work with the Deputy Head (Academic) in light of examination commitments

This is a part-time role. The successful candidate will be required to work an average of 20 hours per week, term time only, plus 2 weeks which would need to be taken primarily to cover the examination results period in mid August. Please note that a flexible approach to your hours will be necessary as the nature of the post means that during Summer exam season in May and June, the hours per week are likely to be in the region of 40, whilst at other times the hours may be significantly less.

Letters of application together with the completed support staff application form(available from the School's website) must reach the School by4pm Friday 31 Mayand be sent by post or email to:

Mrs Liz Hewer, Headmistress, St George’s School, Wells Lane, Ascot SL5 7DZ

Applications will NOT be considered for the next stage of the recruitment process without submission of a completed St George’s School application form (support staff). Applicants can include their CV, if they wish.

It is intended that interviews will be conducted in the week commencingMonday 10 June 2019

Any queries about this post may be made in the first instance to the Deputy Head (Academic), Mr Jeremy Hoar

St George’s School is committed to safeguarding the welfare of children at the School. Therefore, this appointment will be subject to a successful disclosure check from the Disclosure and Barring Service. This will give details of all spent and unspent convictions and other recordable matters. A policy on the recruitment of ex-offenders is available, if required, from the School Office. The supplied references will be take

Required skills

  • Communication Skills
  • Computer Literate
  • Confidentiality
  • Organisational Skills
  • Supervisory Experience

Reference: 38035722

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