EA to Three Partners

Posted 5 February by Office Angels

JOB TITLE: EA to 3 Partners (13 month FTC)

JOB TYPE: 13 Month Fixed Term Contract

COMPANY TYPE: Professional Services

HOURS: 09:00am - 17:30pm

SALARY: £38,000 per annum plus annual BONUS and benefits

LOCATION: Holborn

CULTURE: Professional, friendly, high end, corporate with a friendly feel

BENEFITS: Bi-Annual bonus! Holiday allowance, pension contribution, private healthcare, eyecare vouchers, flexible benefits, large opportunities to gain skills within a growing successful professional environment!

WOW FACTOR: Interesting and varied role with opportunities for progression and ability to learn new skills

We are currently working with a renowned Insolvency and Professional Services company in Central London that prides itself on its high profile and complex cases. With excellent client care in a growing industry, our client is among the top advisors on all financial issues - both individual and business.

Job Summary | EA

To provide high quality personal and administrative assistance to the Partners and in support of the wider partner group and management board. To hold a key role at the location co-ordinating facilities and services.

Key responsibilities

  • First point of contact for the Partner group providing a professional service at all times
  • To Manage the Partners diaries and appointments, ensuring effective use of time and preparation of papers in advance
  • Deal with day to day correspondence, including non-standard correspondence
  • To provide a high secretarial and organisational support service to the Partner and the wider team
  • To co-ordinate the CRM system for the London office
  • Maintain the marketing calendar and keep team abreast of forthcoming events to ensure timely organisation
  • Ensure the smooth running of the office, including the diary management of rooms and flag any concerns or potential issues to the concerned parties.
  • To provide continuous development of procedures and processes with a focus on efficiency
  • Draft and Prepare correspondence for the Partners as required
  • Event Management - organise internal and external meetings and teleconferences, including booking venues, arranging accommodation and travel arrangements
  • Taking minutes at meetings when required
  • Prepare agendas for Partners/Management Board meetings and ensure papers are accurate, prepared and disseminated on time.
  • To oversee collation and coordination of quarterly reports for Partners meetings
  • Undertake projects from time to time including organisation of events and coordination of recruitment activity alongside the HR team.
  • Manage and co-ordinate the Health and safety requirements for the location
  • Office management - manage the facilities at the location and liaise with the building management on requirements and issues
  • Identify and establish appropriate communication systems
  • Designing and producing PowerPoint presentations
  • May also be required to provide some secretarial support to other Partners and members of the Management Board
  • Case work management as and when required by the Partners

Person Specification

  • Gained the necessary level of experience within a similar role working at Director/Partner level
  • Good working knowledge of Microsoft Office including Excel and PowerPoint
  • Be adaptable and flexible with the ability to thrive under pressure.
  • Excellent communication skills, both written and verbal, and a highly organised approach
  • Take a proactive and methodical approach to work and managing the diary of the Partner to ensure the most efficient use of time
  • Ability to manage own time effectively and when against deadlines
  • Able to adjust priorities based on the needs of the Partners and business
  • Remaining calm and using good judgement particularly when working under pressure and to deadlines
  • Ability to obtain colleagues and Partners buy-in (where there will be resistance e.g. procedural change)
  • Effective use of IT including Excel, Word, Outlook, and PowerPoint
  • Maintain high professional standards of conduct and practice
  • Ability to build rapport with peers internally and externally.
  • Aware of the needs of the business with the ability to communicate any concerns or suggestions to the Partner/Management Team
  • Converts options into recommendations and resolutions
  • Understands the need for excellent customer service both internally and externally
  • Maintain confidentiality and discretion at all times

NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels, Holborn branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted. For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer



Office Angels is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

Reference: 34397807

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