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Assistant Facilities Manager

Posted 2 March by Silverbirch Resourcing Ltd Easy Apply Ended

The Client

Working directly for a well established Property and Engineering company with a prestigious Estate. 


You will deputise for the Technical Services Manager with particular focus on the CAFM operations. Delivering day to day helpdesk support to the in-house team and external suppliers through the operation of all maintenance activities. This role will offer a great chance to join a team where you can develop and progress your career in FM.

Job Details

  • Generating, assigning and coordinating the delivery and receipt information relating to Planned Preventative Maintenance from a diverse supply chain 
  • Raising Work Orders for Planned Preventative Maintenance works (including Statutory Inspection and remedial works), as per agreed PPM Programmes, through the CAFM system.
  • Tracking and coordinating Planned, Statutory, Legislative and Remedial work orders from Assign status to completion, including ensuring the relevant documentation/certification is provided by the Supplier.
  • Providing administrative support to  the FM Technical Services Manager
  • Providing regular reports with analysis if required to required deadlines, to internal and external customers and the Supply Chain.
  • Identifying and making recommendations for additional systems and processes, that will enhance the customer experience
  • Developing and maintaining effective working relationships, both internally and externally with customer, suppliers and client at all levels of management. Ensuring client satisfaction with agreed outcomes and best practice methodology
  • Ensuring that the FM Technical Services Manager receives regular updated with the statuses of Statutory Inspections and other legislative work orders that are delivered by the Supply Chain.
  • Assisting the FM Technical Services Manager with ensuring suppliers Planned Maintenance Programmes meet contractual requirements
  • Assisting the FM Technical Services Manager with Contract Change
  • Ensuring areas of concern with the delivery of Planned Maintenance including Statutory and Legislative requirements are highlighted to the FM Technical Services Manager.
  • Ad hoc Project works as directed by senior management, this is to include updating of the clients Asset register, Forward Works (Lifecycle) Register and Planned Maintenance tasks/job plans.
  • Attending meetings as required in the Greater London Area including Client meetings and Project meetings.s.
  • Contributing to the design, delivery and evaluation of work procedures within a challenging and complex co-ordination role
  • Ensuring a full audit trail in place to satisfy internal and external auditors through the CAFM system.
  • Promoting a robust health and safety culture within the workplace and across the contracted areas of responsibility at all times including adhering to the company’s business practices and zero harm culture
  • Carrying out any other duties commensurate with the role as directed, including deputising when required for the FM Technical Services Manager

Reference: 34564260

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