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Accounts Assistant

Posted 6 February by We Work Recruitment Associates Ltd Easy Apply Ended

Accounts Assistant, £18 - 22k, Farnham

Position Overview
The Accounts Assistant is responsible for ensuring all credit clients’ accounts are maintained on a weekly basis and any late payment or extension to the agreed credit limits are notified to the relevant Managing Director immediately.


Principal Responsibilities
Ensure all credit clients’ accounts are maintained on a weekly basis including allocation of receipts on Pegasus
Ensure credit limits are maintained within Pegasus and are updated as soon as they are received from the Credit Insurer
Provide Statements to the clients on a weekly basis
Import Sales Ledger invoices
Sales Ledger maintenance including reconciliation of accounts
Liaise with clients to ensure payments are received on time and report any late payments to the Payroll Manager / Financial Controller before the payroll runs
 Provide a point of contact for clients so they can ensure their account is up to date and discuss any payment issues
 Weekly status reports to Management
 Weekly sales figures calculation and distribution
 Timesheet Management Fees/Introducer fees calculation, checking and distribution
 Court order processing - entering deductions in employee records, scanning in copies and liaising with courts as required
Preparing Monthly payment schedule for CO/CMS and pass to Management Accountant for review
CCJ processing - obtaining documentation regarding overpayments
Reconcile the trade debtors on a monthly basis along with notes of queries and pass to the Management Accountant for review
Foster excellent working relationships with Sales and Payroll functions
Liaise with the Payroll department to ensure invoices and credit notes are raised correctly and in a timely fashion
Liaise with the Accounts Assistant in charge of the cashbook to ensure receipts are posted to the correct client code
Assist with Purchase Ledger/cashbook/Management Accountant as required

Teamwork
Provide feedback to management of potential improvements to existing procedures and scripting
Work as part of a team to achieve the departmental standards and objectivesWork effectively with other departments within the Group to maintain excellent standards of service

Knowledge
Maintain an excellent level of understanding and knowledge of the Groups’ products and services
Take responsibility for own personal development in line with agreed performance objectives
Support colleagues and team members with professional problems, working to help them to resolve any issues

Essential Skills, Knowledge & Experience

Essential:
General Accounts experience, preferably with an element of credit control
Reconciliations experience
Highly numerate with excellent IT skills, especially Excel

Analytical and logical problem solving skills

Confident telephone manner

Good business and commercial understanding
Must be a good communicator
Excellent attention to detail
Honesty and discretion
Team-working skills

Desirable:
Studying for AAT and/or CICM
Experience of Pegasus
Knowledge of Payroll


Hours: 8.30am - 5.30pm with 1 hour for lunch (Mon-Thurs) and 8.30am - 5.00pm with 30 minutes for lunch (Fri)
22days holiday, increasing by 1 day per year to a maximum of 25 days
Healthcare cash plan (after 1 years’ continuous service)
Car sharing incentive scheme
Financial support with professional studies (after 1 years’ continuous service)
Free on-site car parking
Childcare voucher scheme

Due to high response levels only suitable candidates will be contacted back on this occasion but your details may be retained for other suitable opportunities.

Required skills

  • Accounts Assistant
  • Credit Control
  • Sales Ledger

Reference: 34406774

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