Office Manager (inc. Health and Safety legislation)
Our Client, an international IT/Telecom service providers throughout the world, is currently recruiting an Office Manager to join their professional and friendly team. The job holder is to create a professional and efficient reception area and assist in the smooth running of the HR department, also to manage and run the office efficiently and effectively, providing a 'serviced office' to the company and its group companies. Responsibilities: Provide 'serviced office' facilities to all staff and visitors, such as addressing any building issues, seeing to guests, arranging drinks for staff and visitors attending meetingsTake full responsibility for Risk Assessments for Health & Safety and Fire Risk, including working, resolving remedials associated with this work and audits and lead Fire WardenAnswer switchboard; Arrange courier services; Train new staff on reception duties, Induction of new staff on business trips, absence etcMaintain the holiday/sick files and absence managementSupply CFO with annual figure work connected to holiday sick file.Deal with incoming posts, take outgoing posts to the collection point and receive inward goodsManage the Access List for the office, for both staff and customersMonitor and maintain a register of archive boxes and arrange disposal when necessaryIn charge of security cards - monitor and carry out a monthly audit, keep a log book and manage Annual Audit.Monitor and maintain general office equipment such as a register of archive boxes, franking machine, printers, copiers and stationery and kitchen goods.Manage office cleaning and commercial contracts, also report and monitor maintenance problems with building facilities, test alarms on security doors and aircon systemBusiness travel and hotel bookings for staff and visitorsKeep a comprehensive logbook of monthly and annual Compliance maintenance required by law and by Landlords.Ad hoc requests from your line manager Requirements: Health and Safety legislation including Fire Safety regulations.Commercial contracts understanding and proved record of managing themConscientious, dedicated worker with strong sense of responsibilityBasic understanding of Data Protection legislation (GDPR)Very professional attitude with a willingness to go that extra mileFlexibility to attend extra early mornings for maintenance & willing to put in extra time whenever necessaryWorks well under pressure and maintains a pleasant personality and helpful manner at all timesAbility to meet deadlines at short notice, even when busy with other projectsExcellent communication skills and high integrityReliable, honest and trustworthy Conditions: Salary - £35,000 per annumLocation - City (office base only)Working hour - Monday to Friday, 35 hours per weekOther competitive benefits such as travel expense (within London), pension, medical plan available For more details, please contact us immediately! *** Access Appointments Consultancy Ltd is a recruitment agency based in London. Please note that we’re individual CVs. We can only consider candidates who are eligible to work in Europe and are able to provide relevant supporting documentation such as passport/visas when required. Thank you for your time and cooperation***
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