Owen Reed is looking to recruit a Team Assistant for Finance Development ('BD') team to join a top law firm in London. You will be expected to provide high quality, comprehensive administrative support to lawyers and PAs within the Finance practice. You will contribute to the practice, and, ultimately, the firm's success by proactively getting to grips with working processes, anticipating the needs of those requiring support by providing dedicated, hands-on assistance, and facilitating flexible and efficient administrative support. Key Responsibilities Work to ensure individual support needs for all members of the practice are understood and met.Provide dedicated assistance to an allocation of lawyers, making sure that their individual needs and requirements are met.Use effective processes to ensure that all tasks are completed efficiently and within the required timescales.Use initiative to take responsibility for essential administrative tasks that will assist the wider practice, for example, coordinating expense payments, archiving, arranging photocopying, scanning and maintaining departmental documents, liaising with various business services departments and support teams, as necessary.Be highly proficient operating all functions of the printers, including clearing jams, replenishing paper, and re placing the toner.Assist other members of the team (including PAs, Paralegals, Operations, and the Finance Development ('BD') team) as required. Other Responsibilities Deal with incoming and outgoing post, checking desks for post when allocation is out of the office/working remotely.Establish and maintain effective and accurate filing systems.Liaise with the Records Management/General Office ('GO') department to send off and recall archived filing.Replenish the stationery cupboards as needed and ensure that all stationery requirements are met, liaising with our Stores team as necessary.Liaise with GO to arrange couriers as and when they are required.Liaise with the GO, Facilities and Maintenance departments to progress issues that may arise with regards to the maintenance of the office as necessary.Diary management, organising of meetings and travel arrangements.Perform general ad-hoc administration duties including conflict checks and file opening as required and assisting to support departmental BD activities, including maintenance of the BD diary and updating Interaction contacts. Personal Specification - Knowledge, Skills & Experience Strong attention to detail.A good level of knowledge of MS Office applications (Word, Outlook, Excel, PowerPoint).Interpersonal skills that will allow for the development of strong working relationships across the practice and wider firm.Confidence to proactively problem solve and seek assistance should issues arise.Enjoys working as part of the PA team, working to build relationships within the PA team and offering assistance to help cover busy periods and absences.Ability to work in a fast-paced team environment while maintaining a high level of performance.Ability to organise and prioritise workload effectively whilst handling multiple deadlines.A continued focus on excellent client service.Ability to take ownership of processes and to use own initiative to progress tasks with little supervision.Be a proactive highly motivated, self- starter who has a can-do attitude.Keen interest in working in a legal environment.Hybrid Working (3 days in the office , 2 days Working from home)read more
Average Document Paralegal salary in the UK
We are working with an international law firm who require additional document review paralegals to assist on an ongoing project. The duration will be around two months and this will be fully remote working (UK based only). Starting ASAP this project will require candidates with previous review experience using Relativity. Please apply today to find out more.read more
MUST SPEAK MANDARIN MUST HAVE RIGHT TO WORK IN THE UK ON A PERMANENT BASIS MUST HAVE COMMERCIAL AND RESIDENTIAL PROPERTY EXPERIENCE We are seeking to recruit Paralegals with both Commercial and Residential Property experience who are diligent, self-motivated and fast learners. The successful candidates will be working directly with a Partner and other qualified staff. Due to the nature of the client base the candidate must a have Mandarin language ability both spoken and written. They will ideally have a minimum of 2 years’ relevant experience working in a similar role and be able to hit the ground running, The candidates are expected to have a full understanding of the conveyancing process and be able to raise property enquiries, draft reports on title and leases . They must have technical knowledge commensurate to their level of experience as well as a pro-active approach to risk management, a willingness to learn and a good knowledge of property transactions. Client care is a priority and the successful candidates will be able to demonstrate when they have gone over and above to provide a top-quality service to the client. They will be keen to progress and grow within the department. Relevant professional training will be provided and career development opportunities available to the right candidates. Essential skills Educated to degree levelMandarin (Fluent written and spoken)Excellent written and oral communication skillsAble to work on own initiative as well as part of a teamBe able to demonstrate confidence and self-motivationAble to work to strict deadlines and in a pressurised environmentAttention to detail is essentialIT literateBe able to demonstrate a willingness to learn and to progress Essential Experience Drafting AP1s and Stamp duty returnsUtilising Land Registry PortalUsing search provider such as Infotrack to order searchesPreparing financial statements and completion statements Desirable skills Preparing CPSEs and replies to enquiriesTitle review, raising enquiriesPreparing reports on titleDrafting Leases, licences and ancillary documentsread more
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