Workforce Planning Coordinator

B2022 is looking for an experienced Workforce Planning Co-ordinator, to partner within the organisation in the development of the pre-Games through to Games-Time resourcing requirements across the staff types of Paid, Volunteer and Contractor.

This role will contribute to the development of a Games workforce plan that meets the operational needs of the organisation and is aligned to overall headcount budget and organisational priorities.


• Participate in venue operation planning and assist in the central coordination of workforce data capture and management
• Accurately forecast and maintain the headcount plan for functional areas balancing operational requirements with fiscal responsibilities.
• Optimise, challenge and refine headcount requirements through facilitating the challenge to service levels, delivery models, job redesign and quantitative evaluations.
• Support the organisation in the development of effective organisational structures and deployment plans to support the evolution of the OC to Games time.
• Provide support to the organisation in the creation of paid staff and volunteer Games-time job descriptions and Games time work schedules.
• Undertake reviews of workforce schedules and rosters with Functional Areas (FAs) to ensure adherence to the relevant guidelines and processes
• Support the organisation in the deployment of paid staff into Games time operational roles
• Work closely with Back Office Shared Services and HR Operations to identify and coordinate data process maps to align with workforce planning priorities and processes.
• Assist in the task of matching workforce from pre-games to Games time positions in the workforce budget management system. Furthermore, assist in the analysis of identifying opportunities and risks within the workforce plans
• Perform the role of key facilitator of the deployment and dissolution conversations, ensuring all relevant information is captured and shared appropriately
• Perform the responsibilities of a reporting assistant for key milestone reporting under the guidance of the relevant Workforce and Finance staff, and attend internal meetings as required to present and discuss data
• Assist in WFP dashboard reporting
• Assist in milestone tracking and coordinate monthly reporting requirements
• Foster strong working relationships with all levels of staff across the organisation to facilitate effective negotiation and working outcomes
• Partner with a portfolio of FA’s to build efficient and effective resourcing structures that support all phases of planning and operation.
• Work with HR Operations, and broader FA’s to devise necessary Games time standard operating processes and procedures for effective workforce management aligned to the vison and values of the Games.

Skills & Experience Required

• Experience in Workforce Planning within a complex organisation.
• Experience working with complex human resourcing systems and processes.
• Experience in the management and analysis of large volumes of data
• Considerable analytical and problem-solving skills.
• Exceptional organisational and project management skills.
• Strong decision-making skills in a fast-paced environment.
• Comfortable with the use of IT systems
• Able to negotiate, engage and influence others and foster beneficial working relationships.

This position is subject to a Basic criminal record check from the Disclosure and Barring Service.

Birmingham 2022 is an equal opportunities organisation and Disability Confident employer. We encourage applications from all background and communities.

As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. For more information or to apply as part of your application please visit the Birmingham 2022 careers page.

To apply for this role, submit your CV and covering letter detailing how your skills and experience match our requirements, along with the Disability Confident form (if applicable) to

Applications from job seekers who require Tier 2 sponsorship to work in the UK are welcome however this role will not qualify for Tier 2 sponsorship under the UK points based system.

Proud member of the Disability Confident employer scheme

About Disability ConfidentA Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

Reference: 40372588

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