Trainee Office Assistant

Job Title: Trainee Office Assistant

Location: London

PURPOSE OF ROLE

To support the Administration/Reception/Secretarial team with post room activities, scanning, filing, off site storage, kitchen checks including maintaining coffee machines, meeting room set ups and general day to day admin duties required.

MAIN RESPONSIBILITIES

• Cover post activities when needed. Open all post and sort accordingly; distribute (by rota)
• Cover scanning duties when needed.
• Undertake printing of letters, accounts, presentation packs as required
• Undertake photocopying, laminating documentsand binding of reports
• Assist with Reception Cover to field telephone calls and take messages, arrange couriers assist with refreshments etc, as required.
• Assist with retrieving files to and from storage when needed.
• Undertaking specific tasks as requested by the Office Supervisor or Senior Office Manager with property matters as required.
• Assist arranging refreshments for meetings and events as necessary.
• Assist admin team with Landlord issues and Contractors on site
• Assist with preparing disbursement documents (T10 Forms) relating to invoices required by Milton Keynes Accounts Department.
• Assisting with AML New client set ups on CCH and I-Manage
• Assisting with photocopier faults & toners - All Floors
• Assisting with Confidential Waste control - All Floors
• De-Scaling of Kitchen equipment

Ad hoc tasks, as required

QUALIFICATION AND SKILLS REQUIRED

• Good People skills
• Good communication skills
• Good telephone manner
• Keyboards skills
• IT literate (Word, Excel, Outlook)
• Accuracy and attention to detail
• Flexibility and able to multitask
• Organisation
• Enthusiastic/willing to learn
• Experience with food handling and hospitality

WHATS IN IT FOR YOU?

• Genuine work life balance.
• Accredited Investor in People.
• New and improved programme for Succession planning and supportive management structure to help you realise your potential.
• Up to 33 days holiday including bank holidays, plus the opportunity to buy up to 5 days.
• Competitive salary.
• Amazing employee referral scheme, paying up to £4000 for a successful referral.
• Paid CSR time.
• Car lease scheme.
• And more!