Team Secretary/Project Support Officer

Job Advertisement: Team Secretary/Project Support Officer

Location: Colney, South Norfolk - requirement to travel across 3 sites within Norfolk

Contract Type: Temporary

Contract Length: 3 months

Working Pattern: Monday - Friday, Full Time

Daily Rate: £154.43 Inside IR35 paid to Umbrella

Are you an experienced Senior Secretary with a passion for providing comprehensive secretarial and project support? Our client, a large organisation based in Norfolk, is seeking a talented and motivated individual to join their team as a Team Secretary/Project Support Officer.

In this role, you will be responsible for providing efficient secretarial and administrative support to the Programme Office. Working within broad guidelines, you will use your own initiative and independent judgement to deliver exceptional support to the Programme and Programme managers.

Responsibilities include:

• Providing a full range of secretarial and administrative duties, such as copy typing, word processing, and generating routine correspondence
• Handling telephone calls on behalf of the Programme team, taking messages, and redirecting calls as appropriate
• Receiving and prioritising incoming mail and email transmissions, including drafting responses and delegating correspondence to the team
• Managing diaries, preparing papers for appointments, and maintaining a comprehensive filing system
• Coordinating and facilitating meetings/workshops, including preparing reports and taking minutes
• Organising events, workshops, and seminars, including arranging venues and providing administrative support
• Utilising information technology to produce reports and perform research as needed
• Liaising with suppliers and managing relationships
• Assisting with project management tasks, including producing deliverables, analysing project progress, and monitoring budgets

Requirements:

• Significant experience working as a Senior Secretary or in a similar role
• Proven project management experience and familiarity with project management frameworks
• Excellent organisational skills with the ability to work independently and as part of a team
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office Suite and information management software
• Understanding of change management and configuration management
• Knowledge of NHS systems and processes is a plus

If you are a proactive and dedicated professional looking for an exciting opportunity to contribute to a high-profile programme, then we want to hear from you.

To apply, please submit your CV to and we will be in touch soon.

Please note that only successful candidates will be contacted. All applications will be handled with the strictest confidentiality.