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Team Administrator

Posted 1 week ago by Linear Recruitment Easy Apply Ended

Team Administrator, Group Communications

Part Time: 25 hours a week [9am to 3pm Monday to Friday]

Based: Leatherhead

Reports to: Director of Group Communications

Job Description

To provide administrative support to an energetic and busy marketing communications team of 10 people. Core duties include (but not limited to):

  • Registering and tracking third-party supplier invoices and monitoring team budget
  • Organising team meetings including booking rooms and organising refreshments
  • Taking and circulating minutes from team meetings
  • Printing and collating documents for meetings/briefings/presentations
  • Arranging travel and accommodation for meetings and events
  • Checking and monitoring various email accounts and fielding enquiries
  • Manning phones and fielding calls
  • Logging and managing team annual leave and absences
  • Keeping email distribution lists up-to-date
  • Provide administrative support for key events including company-wide Roadshow, Business Unit Briefings, Chairman's Awards, and Leadership events
  • Assist in the distribution of marketing materials including the Annual Report and company credentials brochures
  • Manage the inventory for marketing collateral / branded goods and action despatch requests
  • Support Director of Group Communications as required, including information gathering, production of monthly reports and maintaining the Awards log
  • Producing the weekly Comms planning grid, sharing with the team and distributing/filing
  • Filing and ensuring shared drive is manageable and up to date
  • Updating the events diary on our Sharepoint site

Essential skills

  • Highly proficient in Office Word and Office Excel
  • Excellent telephone manner
  • GCSE-level English and Maths at grade C or above
  • Friendly, efficient and enthusiastic

Reference: 34678827

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