Team Administrator

Team Administrator, Group Communications

Part Time: 25 hours a week [9am to 3pm Monday to Friday]

Based: Leatherhead

Reports to: Director of Group Communications

Job Description

To provide administrative support to an energetic and busy marketing communications team of 10 people. Core duties include (but not limited to):

• Registering and tracking third-party supplier invoices and monitoring team budget
• Organising team meetings including booking rooms and organising refreshments
• Taking and circulating minutes from team meetings
• Printing and collating documents for meetings/briefings/presentations
• Arranging travel and accommodation for meetings and events
• Checking and monitoring various email accounts and fielding enquiries
• Manning phones and fielding calls
• Logging and managing team annual leave and absences
• Keeping email distribution lists up-to-date
• Provide administrative support for key events including company-wide Roadshow, Business Unit Briefings, Chairman's Awards, and Leadership events
• Assist in the distribution of marketing materials including the Annual Report and company credentials brochures
• Manage the inventory for marketing collateral / branded goods and action despatch requests
• Support Director of Group Communications as required, including information gathering, production of monthly reports and maintaining the Awards log
• Producing the weekly Comms planning grid, sharing with the team and distributing/filing
• Filing and ensuring shared drive is manageable and up to date
• Updating the events diary on our Sharepoint site

Essential skills

• Highly proficient in Office Word and Office Excel
• Excellent telephone manner
• GCSE-level English and Maths at grade C or above
• Friendly, efficient and enthusiastic