School Administrator

School Administrator

Hours: Approximately 34 weeks per year (term time) plus an additional 8 weeks outside of term time. Normal working hours: 8:30 am-4:30 pm, Monday to Friday.

Location: Central Cambridge

Salary: £23-£28k

We are seeking a dynamic and adaptable School Administrator to join our client's private school administrative team. Reporting to the Director of Operations, this role involves working closely with various departments within the school, providing essential support in co-curricular administration, website portal management, documentation, and general school administration. The successful candidate will play a key role in the ongoing review of administrative processes and IT systems, requiring flexibility to adjust duties based on the evolving needs of the school.

Key Responsibilities:

• Co-curricular Administration:

  • Assist in the termly sign-up process for clubs and activities.
  • Process membership changes and audit attendance registers for billing.
  • Manage correspondence with parents, including monitoring the club inbox.

• Website Portal and School Database:

  • Administer the school's communication system with parents.
  • Collaborate with teaching staff on content, reply forms, and online calendar updates.
  • Maintain data in the school's centralized database.

• Documentation Management:

  • Support the Senior Management Team in reviewing and publishing policies and procedures.
  • Manage the Staff Handbook and version control log in the Documentation Catalogue.

• General School Administration:

  • Undertake various tasks directed by the Director of Operations.
  • Responsibilities may include locker allocations, pupil timetable production, alumni database maintenance, and covering for absent staff at reception.

  Working Hours:

  • Approximately 34 weeks per year (term time) plus an additional 8 weeks outside of term time.
  • Normal working hours: 8:30 am-4:30 pm, Monday to Friday.
  • Daily 30-minute unpaid lunch break, totaling a working week of 37.5 hours.
  • Occasional need for Saturday morning or evening working.

  Salary:

  • £23,000-£25,000 per annum based on 37.5 hours worked per week for 47.6 weeks per year.
  • Includes 34 weeks term-time work, 8 weeks non-term-time work, and 5.6 weeks paid holiday.
  • Free lunch from the School’s dining hall provided.

  Holidays:

  • Annual paid holiday entitlement is 5.6 weeks, inclusive of Bank Holidays.
  • No holiday to be taken during term time.
  • Annual holiday year runs from 1 September to 31 August.

  Qualifications and Skills:

  • Previous experience in school administration or a similar role.
  • Flexibility, adaptability, and a willingness to adjust duties based on the school's evolving needs.
  • Strong organizational and communication skills.
  • Proficient in IT, with experience in database management and documentation.

  If you are a proactive and versatile individual with a passion for supporting the administrative functions of a school, we encourage you to apply for this exciting opportunity.

  If you are interested in the role of School Administrator and feel that you have the relevant experience, please contact your Recruitment Partner, Lisa Logan at Unicorn Resourcing on or email

  If this job isn't exactly right for you but you're looking for something new, please contact us for a confidential career discussion.

  Unicorn Resourcing Limited is acting as an Employment Agency in regard to this Permanent opportunity.