Sales and Project Administrator (Edinburgh)

Role Overview

proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.

Our immediate requirement is for an experienced Sales & Project Administrator to be a key part of our Scotland and Ireland Team, representing proAV, to provide sales and project administration support.

One of many openings available at proAV (who have over 500 team members globally), this position is remote working.

This is an exciting opportunity for an exceptional Sales & Project Administrator to join an established operation with scope to drive and enhance the service at every opportunity.

Experience and seniority of the position will be reflected by the remuneration and benefits package.

Key Responsibilities

• Assist with client support and management
• Ensure that all client requirements are dealt with or escalated in a timely fashion to meet established goals and objectives
• Understanding of company policy, process and adherence to such policies in both client and internal environments
• Managing of emails and relevant filing of such
• Organising and maintaining diaries and making appointments
• Taking and typing minutes of meetings
• Formatting PowerPoint presentations
• Formulating Exel spreadsheets
• Quotations
• Preparation of handovers
• Payment applications
• Screening telephone calls, enquiries and requests and handling them appropriately.
• Carrying out background research and presenting findings
• Making decisions in the manager’s absence
• Liaison with colleagues, clients and suppliers
• General admin duties- filing, maintaining of project files, systematic organization of working environment
• Assisting in ensuring that projects are run in compliance with the Company’s requirements
• Providing guidance and feedback on project position
• Providing a general 'readily available’ interface between Client and the Business
• Managing and monitoring individual & collaborative work loads
• Maintaining and integrating project plans
• Tracking & reporting overall progress on delivery
• Administering the project budget and tracking project costs
• Planning & scheduling resource for multiple projects
• Occasional site meetings/visits as required
• Monitoring resource utilisation
• Establishing and maintaining the project documentation library
• Follow up of project sign off sheets upon completion
• Support engineers where required with stock allocation and deliveries
• Arrange site deliveries with Client/engineers
• General admin duties as necessary to support the role

Equality, Diversity & Inclusion

proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other’s differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work-life balance through our family friendly policies and practices. We encourage all to apply.