This job has ended. Find similar jobs.

Receptionist

Posted 8 March by Exordium Recruitment Easy Apply Ended

HOURS: 8.30 to 5.30 Monday to Friday

KEY RESPONSIBILITIES

Summary

Reception Responsibilities

  • To answer all incoming calls in a timely fashion and announce calls
  • To greet all visitors coming into the reception area with the utmost professional courtesy and respect
  • To be the point of contact for visitor parking and to monitor and keep records of bookings for such visitor spaces
  • To book meeting rooms, liaise with all staff and co-ordinate the booking system to ensure it is kept up to date
  • Set up meeting rooms (layout/screen/projector/lectern etc) and restore the room to standard set up after use
  • To ensure all meeting rooms are fully equipped with relevant company collateral (note pads, pens, flip charts, computers, IT screens etc.)
  • To prepare refreshments for meetings and office events
  • To order lunches and canapes for events as required
  • To support office events when required (may include some early mornings and late afternoons with notice)  To book couriers, flowers, taxis for clients and staff as required
  • Manage incoming/outgoing post requirements for the office
  • To update the internal telephone list
  • To be the office Health & Safety Officer and ensure H&S policies are adhered to
  • To log/report faults/repairs and subsequently liaise with the facilities provider as required

Support to Partners, Directors, Managers and wider team

  • Provide secretarial and administrative assistance to the senior admin staff including comprehensive support as required for individual projects
  • Manage diaries and arrange meetings, conferences, team events and ensuring that bookings are achievable in terms of work load and time constraints
  • Draft letters and respond to external invitations. Liaise with clients as appropriate
  • Screening telephone calls, relaying accurate messages in a confidential manner
  • Billing and provisioning for partners and managers monthly, as required
  • Setting up contacts/engagement codes/updates to existing client addresses etc

Administration

  • Drafting covering letters to clients, contacts etc for Partners and Managers
  • Proposal documents (PowerPoint)
  • Drafting/amendments to PowerPoint presentations
  • Production of reports Excel, Word and PowerPoint
  • Formatting documents, Typing up meeting notes/copy
  • Entering business development activity and data onto the firm’s sales contact database
  • Researching targets and updating target lists
  • Arranging seminars, workshops etc
  • Assisting with client and networking events

Candidate Requirements

Essential:

  • Excellent communications skills
  • Strong team working ability and a positive, enthusiastic attitude
  • Demonstrate experience with MS Word, MS Excel, MS PowerPoint and related programs
  • Ability to remain discreet working with confidential matters
  • Forward looking thinker, who actively seeks opportunities and proposes solutions in a timely manner.
  • Commitment to, and enthusiasm for, client service and delivery
  • Ability to work co-operatively and effectively within the team and the organisation
  • Ability to manage multiple tasks simultaneously, solve problems, manage and meet the deadlines and maintain a high quality of work.
  • Possess a personal presentation that reflects a professional image and the values of the organisation
  • GCSE English and Maths

Reference: 34640876

Bank or payment details should not be provided when applying for a job. reed.co.uk is not responsible for any external website content. All applications should be made via the 'Apply now' button.

Report this job