Purchase Ledger Assistant

Full time (37.5 hours per week) 08:30-17:00

Reports to: Accounts Supervisor

Salary: £28,000 per annum

Holidays: 30 days annual leave

We are seeking a detail-oriented and organised individual to join our client's team as a Purchase Ledger Assistant. This role is crucial in ensuring the accuracy and efficiency of our financial transactions related to purchasing. The ideal candidate will possess strong numerical skills, excellent attention to detail, and the ability to work effectively within a team environment.

MAIN RESPONSIBILITIES

• Receiving and processing internal and external post daily.

• Maintain all supplier data on purchase ledger.

• Accurately posting invoices and staff expenses and payments onto PASS.

• Ensure all invoices and expenses are authorised by the relevant budget holder.

• Paying suppliers weekly by BACs.

• Liaise with suppliers regarding invoice discrepancies, payment inquiries, and other related matters.

• Maintain positive relationships with suppliers while ensuring adherence to company policies and procedures.

• Enter outgoing bank transactions into PASS. • Processing all credit card expenditure into PASS.

• Enter all petty cash transactions (petty cash in houses and petty cash donations in), taking cash deposits to the bank.

• Reconciling supplier statements to PASS and resolving any differences.

• Reconciliation of College bank accounts.

• Assisting with reports for the auditors.

ADDITIONAL DUTIES

The above list is not exhaustive but is by way of example only. Responsibilities and duties may vary from time to time as the position evolves. A flexible approach to all aspects of this role is essential. This role may involve a small amount of Saturday mornings and flexible hours in order to attend out of work-time meetings and events.