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Projects Administrator

Posted 8 March by Delaney Browne Appointments Ended

Want to work in a busy atmosphere with an endless supply of biscuits, tea, and sweets !!!!

If you have a passion for projects, love to be organised, fab at multitasking and prioritising , love your admin and seeing a project from start to completion then we have the perfect role for you.

The ideal candidate will be a focused enthusiastic individual with the ability to coordinate multiple tasks
with a team goal of successful project delivery. Good computer skills are essential, in particular experience
using Microsoft Word intermediate and Excel intermediate/advanced level. Basic understanding of
project scheduling and Gantt charts would be beneficial.

Main Purpose of the Role
Perform a wide range of administrative and support activities, helping this division increase
efficiency and uniformity.

1) Assisting pre-sales with compiling proposals, supplier pricing, tender returns and presentations using
Microsoft Excel and PowerPoint presentations
2) Liaising with procurement to acquire product pricing and create cost sheets from templates
3) Ensuring project timesheets, costs, variations and budgets are collated and reported to the
Managment on a regular basis
4) Production of project documentation (training will be provided)
5) Tracking incoming deliveries and organising combined outgoing deliveries with the intent to streamline
processes/hire kit as required
6) Ensure all project documents are collated at the end of project and assist in uploading info to project
portals
7) Office admin including answering telephones, dealing with post, binding and filing
8) Keep and update log of active projects/liaise with PMs/communicate with accounts to ensure timely
invoicing
9) Support all Project Managers with administrative tasks including log of active projects, communicate
with accounts to ensure timely invoicing, ensure project processes are followed and arranging travel
10) Support Divisional directors in a EA capacity

Here’s what you need to be great at:

Presentable appearance Prior experience in a similar role
Excellent interpersonal skills, communication and
telephone manner
Technical background/Intermediate computer skills including use of
Microsoft Office (Word, Excel, PowerPoint &
Outlook)
Microsoft Projects and/or Visio
Excellent organisational skills
Attention to detail and methodical in record
keeping
Good at multitasking and prioritising
Quick learner, with a willingness to progress and
take on additional responsibilities in the future
A good team player, whilst able to work on your
own initiative

Required skills

  • Projects
  • MS Office
  • Gantt charts

Reference: 34643071

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