Programme Officer

The Programme Officer will support colleagues to deliver and effective and well organised Organisation Design programme.

Main responsibilities include provision of full administrative support to the team. This will include:

• Develop and maintain office systems, including data management and filing

• Manage the organisation design email box - responding to queries, collating and synthesising information

• Work with the Senor Project Delivery Manager to manage the programme’s key meetings - organising room, taking minutes, distributing documents etc
• Set up programme meetings such as job matching panels, interviews etc (in-person or via MS Teams)
• Ensure that preparation for meetings is undertaken efficiently and with adherence to timescales
• Liaise with key personnel
• Ensure action logs and risk logs are maintained in advance of meetings
• Ensure meeting rooms are set up with audio visual equipment and refreshments, where appropriate
• Assist in the collation of electronic files for distribution to meetings and occasionally when required the printing, collation and distribution of paper documents.
• Manage enquiries and requests, handling them when appropriate

• Arrange travel, parking and office accommodation for the team as appropriate

As we look to plan our future workforce, we have recognised that all our staff will need the following skills and attributes:

• A passionate commitment to improving health and ensuring delivery of the best possible healthcare services for our residents and communities.
• Strong partnership working skills and teamwork ethic, including the ability to role model and deliver collaborative working to achieve a common goal - this involves influencing, sharing ideas and workloads and supporting cooperation between teams, departments and partner organisations.
• Ability to work seamlessly with people at all levels across the system.
• Deep knowledge in your own area of work
• Strong, written and verbal communication skills
• Ability to understand and analyse data
• High levels of competency in specific skills dependent on your role e.g. strong people leadership and management skills; strategic, analytical and modelling skills;;
• A strong focus on continuous improvement.
• A confident, 'can do’ approach.