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Personal Assistant

Posted 2 February by Select-Engineering Ltd Ended

Do you want to work for Tier 1 Automotive Supplier?

Do you want to work in fast paced customer facing environment?

Answered yes to the above then we have the role for you...

Our tier 1 automotive supplier based in Leamington Spa, Wark are seeking a Personal Assistant to support thier industrial director and provide admin support to managers when required.

The successful candidate will be required to provide professional administrative support to the Industrial Director (ID), and to provide admin support to all managers if requested, to supervise Receptionist/Administrator.

This role requires high levels of confidentiality and discretion in handling all aspects of the role and correspondence.

Main Responsibilities

Manage diary of ID: Arrange Meetings, Events and Catering 

Ensure that any necessary documentation is prepared in advance of meetings, incl. documentation required from attendees of the meeting. 

To take minutes of meetings and distribute them promptly to the relevant people. 

Travel booking for plants and when required also for , incl. booking of hotels, flights, rental cars, drivers /chauffeurs to and from airports, etc. 

Provide a service that is in line with the ID’s work habits and preferences. 

Manage and update the Plant Support files, following obtaining the sufficient authorisation of the Operations Manager of travel dates and all expenses. 

Manage travel tracker spreadsheet 

Keep a log of Company car mileage and arrange servicing and repairs as necessary and liaise with Finance and HR on any deviations from the Company relevant procedures; 

Updating company car Insurance as and when necessary, liaise with Finance and HR on any deviations from the Company relevant procedures 

Manage bookings of pool cars and meeting room 

Prepare internal Company Newsletter.

Liaise with HR and other departments on the content of the Newsletter. Assisting HR with organising and coordinating evens, i.e. Family Fun Day, BBQs, Conventions, Christmas Party

The Candidate

This position will be of key importance within the organisation and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment. The ideal candidate will be able to demonstrate the ability to effectively plan and organise a demanding workload and the initiative to resolve issues quickly in an appropriate manner.

Work on own initiative by planning and organising workload in order to meet deadlines. 

Establish and maintain effective communication systems with internal and external customers. 

Represent the company/department with internal and external customers. 

Conduct supplementary projects/tasks as directed. 

Stand in for other members of the department as directed. 

Remain flexible and reactive to changing operational requirements, incl. dealing with out of regular hours travel booking and other queries within the competencies of this role. 

Be aware of Health and Safety standards, along with a high understanding of Dignity and Diversity in the workplace  A good deal of common sense, etiquette and an ability to think on one’s feet

Essential Qualifications:

Good computer literacy (MS Office, Excel, PowerPoint) 

Excellent communication skills, both verbal and written 

Proven ability to work under pressure and to tight deadlines 

Bright, confident personality 

Flexible and mature approach with ability to work unsupervised 

Willing to travel

Relevant PA/secretarial experience at a senior level, finance and/or HR environment 

Knowledge of SAP or similar software 

If you want to know more about this exciting opportunity please review and APPLY

Required skills

  • Diary Management
  • Travel Arrangements
  • PA

Reference: 34381264

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