Office Manager

Posted 2 May by Kara G Recruitment
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This lovely design studio are looking for an Office Manager to run their London team. They work on some exciting projects creating great places where people belong.

As the Office Manager you will oversee the day to day management of the studio and its working environment so that the culture reflects that described in their Charter. To support the Office Director in delivering business plans and office targets.

Management of administrative services and PA support to OD and others where required.

Key accountabilities:

  • Ensure the effective delivery of office administrative and reception services

  • Contribute to the development and communication of their culture, policy, systems, especially in relation to creativity, environmental care and the respect of others in the team

  • Support the team to improve ways of working to aid communication, collaboration and efficiency

  • Ensure office health and safety compliance and routine checks and certifications are carried out and liaise with studio H & S advisors.

  • Liaise with the landlord to agree and implement building maintenance works

  • Prepare and maintain a record of office overheads and costs and make savings where possible

  • Support in developing office improvement plans in line with agreed budgets

  • Manage the approval of annual leave in conjunction with the people and resource managers

  • Ensure all new employee owners are provided with a full induction into office procedures

  • Ensure the delivery of office cleaning contracts and office security/alarms.

  • Attend and contribute ideas and feedback to Admin Forum meetings and discussions

Key Tasks

  • Responsibility for provision of PQQ and Bid Support

  • Provide Project Administrator role to proactively support Project Leaders and play an active role in set-up, finances and invoicing

  • Social and Office events coordination

Person specification:

  • Proven experience of working in a creative office environment

  • Good working experience of Microsoft packages including Outlook, Excel, Word. Some experience with InDesign desirable

  • Self motivated

  • Flexible approach

  • You will have the ability to work as part of an effective team, use your initiative, and possess the confidence to take full responsibility for your work.

  • You should have great interpersonal skills and the ability to communicate at all levels.

  • Possess a strong eye for detail

  • The ability to maintain a high degree of discretion and confidentiality

They really are a great team who take pride in themselves and building a happy working environment. They work in a hybrid set up, 3 days office, 2 days home. Excellent opportunity with a great benefits package too.

Reference: 52579570

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