Office Manager and Marketing Support - Financial Services

GAMCO Asset Management UK Ltd, a global investment firm headquartered in Rye, NY is seeking an Office Manager and Marketing Support person to join our London team. The position requires a candidate with strong Office Admin and & Marketing support skills as well as strong customer service and interpersonal skills. The ideal candidate will interface with senior executives, customers, clients and vendors.

Key Responsibilities

Office Manager

  • Provide administrative support to office team members
  • Prepare itineraries, presentation materials, handouts for client presentations and roadshows
  • Organize travel - hotels, flights, transfers, entertainment
  • Plan, organize and project manage the logistical and cost-effective delivery of events.
  • Manage calendars through Outlook, including understanding manager’s priorities to effectively manage calendar
  • Manage follow-up communications to clients and prospects ensuring it is done professionally and in a timely manner
  • Coordinate all aspects of conference calls / video conference / Live Meeting for multiple time zones
  • Handle incoming calls and be able to exercise independent discretion when responding to inquiries
  • Excel at multitasking (organizational skills), to handle multiple and competing demands with tight deadlines

Marketing

  • Responsible for receipt and delivery of multiple forms of correspondence for the daily functioning of the business.
  • Provide book keeping entries, check preparation, and related clerical support including the mailing of approved correspondence, photocopying, answering the telephone and communicating messages.
  • Track costs and confirm budget details and invoice payments.
  • Communicating details with all members of staff and external contacts.
  • Maintain a directory of information relating to forthcoming events.
  • Process invoices and expenses.
  • Managing general events logistics - invitation design, sourcing and booking suitable venues, managing the details of the event - room set up, audio-visual, catering, final numbers, presentation information, welcome dinner and entertainment, and general on-site event support to ensure the event runs smoothly.
  • Collation of function and event information ensuring that badges, signage, delegate packs, menus, brochures and supporting material etc. are available.
  • As directed by manager and based on client needs, generate marketing documents for presentation to the client

Skills required:

  • Equivalent experience (2-5 years min) in a Admin / Marketing role
  • Prior experience working in a financial services environment
  • Strong organizational skills and admin experience
  • Native English speaker; additional language skills a plus
  • Proficient systems skills in Microsoft office (Word, Excel, PowerPoint and Outlook)

Personal attributes:

  • Demonstrates a high level of commitment to client service
  • Remains calm under pressure
  • Excellent attention to detail
  • Excellent communication skills and the ability to communicate effectively at all levels, both verbally and written
  • Strong customer care ethics and ability to build relationships at all levels
  • Approaches challenges with a 'can do' attitude and goes the extra mile on all projects
  • Takes ownership of projects and is pro-active and flexible in approach and willing to work in a fast paced changing environment
  • Adapts plans and re-prioritizes work to meet changes in needs and meet deadlines

Education

  • Minimum undergraduate degree from Accredited institution

Required skills

  • Management
  • Marketing Communications
  • Marketing Support
  • Office Administration
  • Operations Management

Application question

Do you have an undergraduate degree from Accredited institution?

Reference: 34850242

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