Office Assistant - Law Firm

My client is searching for an Office Assistant to join their team in Sheffield, South Yorkshire on a part-time basis.

The role requires the successful candidate to cover all office admin duties. This is a busy and varied role.

The ideal candidate:

• Prior work experience in an office is essential.
• Ability to work effectively with other staff but also to feel confident working autonomously.
• Microsoft Office including Word and Excel is essential.
• Good English, grammar and spelling and numerical skills.
• Excellent communication skills - experience in dealing with clients face to face and via telephone is essential.
• Ability to organise and prioritise duties.
• An understanding of the need for confidentiality and discretion, which are essential for working in a solicitor’s firm.
• Experience of Partner for Windows and Reception work is desirable.

Please see below a non-exhaustive list of the typical duties an Office Assistant would be expected to cover:

• Greeting clients and making drinks
• Dealing with incoming and outgoing phone calls
• Dealing with incoming and outgoing post
• Liaising with clients about appointments and dealing with room bookings
• Taking payments from clients
• Taking ID from clients and updating the database accordingly
• Dealing with deliveries and collections from Reception
• Preparing interview rooms for client meetings
• Retrieving deeds or files that have been requested.
• Dealing with recycling and confidential waste.
• Banking
• Ordering stationary
• Admin duties - such as copying, printing, scanning and shredding and opening and closing files.
• Data inputting
• Booking appointments in the office and checking room availability
• Deal with third party contractors and suppliers.
• Some heavy lifting may be required.
• Other admin duties as may be required.

Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment.

Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.