Office Administrator Support

Posted 13 May by Hays Specialist Recruitment Limited
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Hays Recruitment are looking for an Office Administrator Support worker in Medway, Kent.

The right candidate must have the below/ be happy to still learn on the job.

Responsibilities:

  • Preparing, organising, and storing information in paper and digital form and understanding the importance of GDPR.
  • Answering telephones and forwarding onto the correct person and the ability to accurately record a message to pass on.
  • Greeting visitors at reception in a kind, professional manner.
  • Handling post and directing onto the correct person or correct actions are taken.
  • Taking in deliveries and accurately checking them off and informing the managers that they have arrived.
  • Managing fleet travel expenses, I.E, Dart Charge, Congestion Charge, and various parking charges.
  • Planning and booking in our scheduled maintenance.
  • Provide administrative support using all-in-house software, full training will be provided.
  • Basic book keeping and purchase ledger.
  • Responsible for overseeing that office stock and stationery has sufficient stock and replenished, regularly checking in with the team to see if anything is needed.


The Following skills are needed -
The ideal candidate should have the following skills:

  • Communication and relationship skills.
  • This will entail working closely with senior management to support them, dealing effectively with internal and external enquiries, and demonstrating excellent communication and customer care skills, I.E, phone etiquette, actively listening and effective communication.
  • Knowledge, Training and Experience.
  • The ideal candidate would need to understand Microsoft Office, I.E, Outlook, Word, Excel, and SharePoint. Full training will be given on company systems and any industry specific knowledge will be taught.
  • Analytical and judgement skills.
  • The ability to prioritise workload and make appropriate level decisions, such as when to escalate a matter and ensure that it is done within a timely manner.
  • Planning and organisational skills.
  • To be able to organise and allocate planned maintenance works, scheduling general office tasks and keeping all information recorded correctly and up to date. This candidate should possess the ability to multitask, and prioritise tasks based on urgency and complexity.


Experience needed -

  • Administrative experience: 1 year (preferred)
  • Customer service: 1 year (preferred)


Working hours -
This is a full-time position of 37.5 hours per week Monday to Friday.Fully office based with no remote working.
Salary is to be disccused.
Please contact with a up to date CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Reference: 52642007

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