Logistics & Stock Control Coordinator / Stock Controller

Job Title: Logistics & Stock Control Coordinator

Industry: Health & Beauty

Full/ part time: Full time

Salary: £27-32k

Role overview:

My Client is a long-established, high end Health & Beauty retailer & Brand Manager, this role would be working in their Head Office based in Redhill, Surrey and across their two local warehouses (on the same Industrial Estate). Working across the Logistics Team and with colleagues right across the organisation liaising with suppliers and third-party service providers as and when necessary.

Responsibility for ensuring physical stock control processes take place and working practices remain appropriate and effective in order to maintain the accuracy and consistency of the EXACT system across all brands/ sites ensuring the system is, at all times, is a true record of what is held within the warehouses

Previous knowledge of EXACT is not essential as they are aware it’s quite rare & envisage having to train someone but you will need to have experience of a different Warehouse Management System.

Responsibilities:

• Ensuring all logistics activities are processed consistently and effectively in a timely manner - these include (but are not limited to) goods out and goods in working closely with stakeholders
• Ensuring goods in and goods out (of both warehouses) are managed efficiently meeting the expectations of all stakeholders
• Administer logistics documentation accurately to ensure all records (physical and electronic) are up to date at all times
• Provide administrative support across all logistics team processes (including the packing plan, consumables and inventory counts) as necessary
• Working with the responsible individuals within the warehouses to ensure stock counts are carried out on a regular, rolling basis for each brand in order to ensure that each and every SKU (held on site) is reconciled (between EXACT and the stock held physically in the warehouse) on a regular basis as agreed with senior management
• Creating and maintaining location codes on EXACT essential to implement accurate record keeping (on EXACT) which clearly identifies where each and every SKU is held within the warehouses
• Monitoring - via the ongoing stock counts detailed above - ongoing and consistent accuracy between what is held in the warehouse and what is recorded on EXACT. Where needed highlighting issues and agreeing resolutions with the relevant stakeholder(s) (warehouse, commercial, finance teams)
• Managing inbound stock (and consumables) processing and recording - between the warehouse (who will continue to manage the physical stock) - ensuring that EXACT is updated and recording inbound/ received stock (and consumables) accurately
• Finishing and completing POs on EXACT (and the Logistics team packing list) ensuring that EXACT is updated accurately to reflect what has been physically packed within the warehouses
• Reviewing all expected stock transactions on EXACT and, when necessary, in respect of partially completed POs, for example, facilitating satisfactory resolution
• Managing RTV processing and recording on EXACT - ensuring what is received (and unpacked where relevant) by the warehouse teams is reflected accurately on EXACT
• Working with colleagues across the warehouse, commercial and finance team, reviewing EXACT - as and when required - ensuring any and all negative stock issues are resolved promptly
• Ensuring, through effective key performance indicator (KPI) and key risk indicator (KRI) development as well as ongoing BAU development that stock control processes continue to be fit for purpose
• Process development - proactively looking at enhancing ways of working to improve outcomes and meet the increasing demands (for example, improving outcomes/ utilising technology effectively where appropriate) of all stakeholders
• Where possible, be looking to suggest improved ways of working (both within logistics as well as across the warehouse more generally) to meet the increasing expectations of colleagues, customers and service partners
• Escalate issues to the appropriate individual as and when needed in order to ensure that any appropriate actions can be taken in a timely fashion
• Flexibility - any other appropriate tasks/ duties as necessary/ agreed to support the wider business

Required competencies:

Essential:

• Demonstrable MS Office skills (within a Mac environment) and IT literacy
• Technology confident - with an ability and willingness to propose and/ or adapt to emerging opportunities
• Collaborative working - with colleagues across the organisation as well as all relevant stakeholders to maintain the highest quality outcomes possible
• Relationship and stakeholder management skills in order to resolve issues effectively for all parties right across the organisation
• Demonstrable technical reconciliation (warehouse to system)/ stock control experience
• Strong, effective communication skills with all stakeholders at all levels both within and outside of the organisation
• Positive, can-do attitude - resilient in the face of any workplace challenges

Desirable:

Knowledge - or at least, awareness - of EXACT (or similar logistics and stock control management systems) would be preferable

If this is of interest to you and you meet the criteria, please send your full CV to dawn at bluecompass dot com including details of:

• Your current and expected salary package
• Your availability for interview
• Your notice period / availability to start work.
• Applicants are welcomed from all backgrounds - on the proviso that you are legally able to work and remain in the UK - , if you would need to relocate in order to work in Surrey please give details in your application.
• Similarly if you require any special equipment or conditions for any disabilities please also provide details.

This vacancy is advertised by Dawn Calverley of Blue Compass Recruitment