Group Legal Team
Supporting the Group Legal Team in the full range of functions and specific tasks
Assisting in the accurate preparation of documentation including contracts, letters, emails, announcements, policies, procedures, guidelines, witness statements;
Preparing typed correspondence and minutes from oral, written or audio dictation;
Maintaining paper and electronic filing systems, including a contracts database;
Arranging for the archiving of documentation, maintaining accurate records for destruction of out of date documentation and files as appropriate;
Providing practical IT assistance for the team, including helping colleagues to navigate online portals and applications;
Assisting with the production of management data reports; and
Covering Departmental administration and dealing with telephone calls
Supporting the Company Secretariat in the full range of functions and specific tasks
Diary management and assisting in planning work schedules and priorities;
Assisting with papers and arrangements for board meetings, committees and annual general meetings (AGMs);
Typing minutes and resolutions;
Filing policies and other documents, making sure they are kept up to date;
Dealing with correspondence, collating information and writing reports;
Helping to manage systems that ensure the Company complies with all applicable codes, in addition to its legal and statutory requirements; and
Supporting the Assistant Company Secretary on day to day matters.
Supporting the Group Legal Team (Insurance) in specific tasks
Assisting notifying new claims into the claimsbase system, monitoring claims, including uploading of documents, updating financial records and file closures;
Assisting with insurance renewals, including setting up of a web sharing facility (box site);
Dealing with insurance queries (for example requests for VOIs/Policies/Premium queries) and maintenance of insurance documents;
Assisting in administrative duties, for example processing invoices and maintaining records of reserves and management information spreadsheet;
Organising and preparing agendas and papers for meetings with insurers and underwriters;
Analysing costs data from third parties (for example panel firms and claims administrators) recording on the Legal Spend Tracker and chasing panel when deadline has passed; and
Printing monthly spreadsheets from third parties.
Self-driven and able to work well within a team, with a clear focus on high quality and customer service. A natural forward planner who critically assesses their own performance. Well-presented and business-like.
Specific Job Skills - Previous experience in an Administrator and/or secretarial role. Must have strong IT literacy and audio-typing skills, together with accuracy and attention to detail. Must be adept in use of MS Windows to include Word, Outlook, Excel and PowerPoint and in the use of Adobe Acrobat Standard/Professional. Ideally have experience of Access or similar database to basic level, the use of in-house case management systems and data entry.
Interpersonal Skills - Must be an excellent face-to-face and telephone communicator.
Qualifications - Educated to a high standard, relevant technical qualifications will be noted.
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