HR Systems and Data Administrator

Kennedys is seeking a HR Systems and Data Administrator on a fixed term contract to join our growing Systems and Data team, which sits within the HR department.

The Systems and Data team is responsible for managing and maintaining the Human Resources Information System (HRIS) and all HR software, databases and HR data within the Firm on a global basis. The team has the ability to configure the HRIS to fit the specific needs and processes of the Firm; this involves configuring fields, workflows and security permissions within the system. The team is also responsible for all HR data management to ensure the maintenance of accurate and up-to-date data within the HRIS. The HRIS and HR software solutions have integration links with other systems in the Firm, processes that are overseen and developed by the team.

Additionally the team provides support to users of the system, troubleshooting issues and answering questions along with maintaining security and compliance within the system and with the use of the HR data. The team looks after all HR insights with reporting and analytics using a wide range of HR data to generate reports and build dashboards to provide HR and organisational leaders with workforce metrics and trends.

The team continuously evaluate the effectiveness of the HRIS and identify opportunities for improvement. This may involve gathering feedback from users, monitoring system performance, and staying updated on emerging technologies and best practices in HRIS management.

Team

Kennedys HR team supports the firm around the world with all people related matters.

We are a global team with HR presence in Chelmsford, Manchester and London for the UK, Dublin and Belfast for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Learning and Development, Recruitment, Responsible Business (Social Impact, Wellbeing and Diversity, Equity and Inclusion), Policies and Operations, Reward and HR Systems. The HR function is also responsible for the Secretarial function in the UK.

You will be working in a fast-paced, demanding, and global environment as we strive to make a difference for our people, clients and communities where we work.

Key responsibilities

• Support the HR function by providing systems administration knowledge, support for all HRIS functions and systems including, but not limited to, Open HR, Open Pay, Clear Review and KITE

• Create systems workflows in Open HR and perform system configuration
• Create and maintain procedure manuals, including workflow specifications for use within the HR Department/Office Managers globally
• Write reports, as required, via Open HR, Excel or the SQL database
• Perform data cleansing and maintenance of all systems
• Provide firmwide reporting stats on a monthly basis
• Assist with general queries and training regarding all HR systems
• Run out of hours systems saves
• Manage large data imports and exports from Open HR and the SQL database
• Maintain security access to all HR systems.

Required experience

• Experience of working in an office environment, preferably in a professional services or corporate environment
• A genuine interest in systems and analytics
• Attention to detail and demonstrated analytical skills
• Excellent organisational and written communication skills
• A team player who is able to work in a highly collaborative, fast-paced environment with different teams within a global law firm setting
• Ability to deal with highly confidential and sensitive data
• Knowledge of the MS suite of products

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.