HR Support Administrator

Do you have a background in HR or recently finished up your studies in HR Management? We have a fantastic opportunity to work with a global investment bank on a contract basis, so if you feel like this role is for you, please apply today!

We are recruiting for an Administrator to join our HR Employee Solutions (ES) team temporary basis to provide additional support to the team. You will assist with coordinating all administrative activities surrounding, employee relations, performance management, compensation, people metrics and talent management. The successful candidate will have a good HR foundation and be able to demonstrate the ability or potential to operate across the full range of HR disciplines.

Business Overview

Our client is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

Duties & Responsibilities

• Act as the first point of contact for general queries from employees and the Business
• Maintain and update the central HR database, Workday, and various other systems, as well as the team’s own process tracking tools
• Support HR Business Partners with ad hoc tasks and queries
• Liaise with HR Service Centre (HRSC) in relation to the termination process of employees
• Act as a point of escalation for the HRSC where queries arise during the off-boarding process
• Regular liaison with payroll for any monthly compensation changes or requirements, ensuring notification of any changes within cut-off deadline
• Processing additional payments, sign-on payments, etc.
• Administer the Senior Advisor process (on boarding, reporting, invoice processing, documentation and database management, year-end process and adhoc queries)
• Assisting to resolve Senior Manager Certification Regime (SMCR) queries and escalations supporting an offsite SMCR internal team
• Coordinating the New Hire Form process, liaising with HR teams as necessary
• Assisting with the Fitness and Propriety Annual Assessment and associated tasks
• Assisting with the Code Staff Annual Review and associated tasks
• Managing the Regulatory Communications Tracker
• Updating HR Communications Forward Plan with activities
• Ad-hoc project work
• Responsible for regular data audits (new hire, compensation, etc.)
• Liaise with reporting team for data updates or corrections
• Assist in creation of basic ad-hoc / headcount reports

Skills Required

• Proven administrative experience either within a Human Resources function or a corporate department.
• Strong interpersonal skills and ability to communicate effectively.
• Ability to build relationships with managers at all levels.
• Methodical, rational and logical approach to problem solving.
• Excellent attention to detail.
• Compensation/data experience or aptitude; strong numerical skills.
• Strong Excel skills.
• Ability to multi-task and manage time effectively.
• Willingness to seek and identify alternative solutions when faced with an obstacle.
• Ability to take ownership, to work autonomously and willingness to be accountable whilst aware of own limitations and of when to seek guidance from more experienced colleagues.
• Strong team ethic and proven ability to work collaboratively.
• Flexible and professional approach.
• Ability to manage expectations of clients and colleagues.
• The ability to balance multiple priorities in a fast-changing environment
• Focus on excellence and delivery to clients.

If you are keen to start your next role, and fit you fit the profile we are looking for, please apply today!