HOLMES Indexer

We have an exciting new role become available for a HOLMES Indexer to work for Sussex police at their Police Station in Worthing.

This is a temporary role until the end of December 2025 working Monday to Friday 37 hours a week.

The Purpose of the role ;- The centre of a Major Enquiry is the Major Incident Room where all forms of information are collated from many sources. The information is channeled using a set of administrative procedures into the Home Office Large Major Enquiry System (HOLMES), whereby the Senior Investigating Officer (SIO) can direct and control the course of the enquiry.

The Indexing Section has three main functions within the Incident Room; to register documents, to index the contents of the documentation as directed and to raise and result actions. Indexers are required not only to record information, but to use the indices to interrogate the system, recognising inconsistencies and bringing matters of interest to the Office Manager or SIO.

KEY ACCOUNTABILITIES

• Creation and ongoing management of a HOLMES database by the registering and indexing of documents. Responsible for registering all documents entering the incident room to an appropriate subject. Indexing all information contained in that documentation in accordance with the individual indexing policy and established conventions and extracting information contained therein.

• Responsible for raising actions, in accordance with the individual indexing policy and established conventions, in any document or statement, fully researching and indexing the action, ensuring it is in clear and precise terms to enable the Enquiry Team Officer to carry out the task required of him / her

• Responsible for maintaining the indices applying national rules in accordance with Major Incident Room Standardised Administrative Procedures (MIRSAP) and the Surrey and Sussex MIRSAP Companion to ensure the retrieval of relevant data

• Responsible for any administrative tasks that may be required in support of persons fulfilling other HOLMES roles, in particular the Exhibits and Disclosure Officers (E&D

• Responsible for receiving telephone messages ensuring all relevant information is recorded and processed through the Incident Room in the appropriate manner

• To attend all briefings, as directed by the SIO, to ensure a full appreciation of the current state and lines of the enquiry. To update other members of the enquiry team as to any relevant or pertinent issues within the Incident Room.

• When required to be responsible for maintaining and researching of records and databases in relation to live, historical and/or archived incidents to ensure the integrity of current/future Crime Reviews/Appeals, as well as providing any information requested by the OM or SIO

• To undertake any other related task in support of the SIO across all of Specialist Crime including Serious & Organised Crime Unit (SOCU) and the Economic Crime Unit (ECU) in order to facilitate the effective and efficient running of the investigation and to provide clerical and administrative support to Departmental personnel, when an Incident Room is not in operation.

• To provide note/minute taking at briefings where required.

• To undertake such other duties appropriate to the grade and character of work as may reasonably be required, including the specific duties of similar or lesser graded posts.

ESSENTIAL CRITERIA

• GCSE Grade C or higher in Maths and English.
• Holmes 2 Indexing Course. If candidate does not possess this, a training course will be provided and continued employment in this role is subject to passing this course.
• Additional training and professional development will be provided to enable Indexers to work in compliance with local force MCT practice
• Recent demonstrable experience of general administrative and office duties or a role where the skills required can be demonstrated.
• Must be capable of absolute discretion in handling matters of a personal, sensitive, and confidential nature.
• To work on own initiative utilising high levels of concentration, with the ability to think logically and laterally.
• To constantly achieve high levels of accuracy and brevity in written and computer based work.
• To be able to accurately assess information with the ability to work in a methodical manner, paying attention to detail.
• Ability to identify and abstract information in an accurate manner
• To have perseverance and commitment when completing routine and repetitive tasks.To demonstrate good interpersonal skills, the ability to communicate effectively with others and to be a team player within a close working environment.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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