Finance and Office Assistant

Role:Finance & Office Assistant

Sector: Events & Experiential

Location: West London

Permanent: Hybrid

Salary: £28,000

Ref: VisionFR3035

We are Excited to be recruiting a Finance & Office Assistant for a fab independent events & experiential agency based in West London.

Responsibilities for the Finance & Office Assistant

Finance

• Handle the processing of supplier invoices and ensure they are properly matched to Purchase Orders and logged on internal systems
• Manage the Purchase Order system in terms of projects and budgets to support the Project delivery team and maintain fiscal governance.
• Keep the company cashflow documentation up to date
• Creating invoices and uploading to client finance portals as discussed.
• Support and offer opinions on cashflow and currency exchange.
• Manage the processing of company expenses across cash expenses and Credit Cards, ensuring expenses are in line with relevant policy.
• Perform reconciliation and reporting from the finance systems as required, both for operational reporting and to support project teams in reconciliation.
• Execute payment runs, processing vendor payments efficiently and ensure payments are posted to the finance system accurately.
• Support Lead Accountant as requested in the preparation of monthly management reporting
• Support in VAT claims, in both the UK and EU

Office

• Manage the issue and logging of key fobs and keys to the office
• Liaising with various contractors in support of the office maintenance, such as plant care and cleaning service
• Ensuring stocks of stationery are kept
• Organising couriers, collecting post etc.

The skills and experience of a Finance & Office Assistant:

• Studying towards AAT / ACCA / CIMA
• Proven experience in a similar finance role, preferably within the Event Agency sector or related creative sector such as advertising / media / digital / theatre / TV.
• Strong proficiency in Sage accounting software, and Microsoft Excel.
• Experience of working in multiple currencies across purchasing and invoicing.
• Excellent attention to detail and organisational skills.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to present information clearly and concisely with excellent oral and written communication skills
• Good level of general computer literacy, particularly regarding Microsoft applications

VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Client recruitment needs.

Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.