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Finance Administrator

Posted 3 August by Capita Ended

Finance Administrator - Chichester - Permanent - £16,000

About the role

A member of the Finance team, responsible for providing a range of finance support across teams as determined by the Finance Manager.

To provide an accurate and efficient data processing service, usually related to a specific financial payment service or similar function. This will include maintenance of computerised records and processing technical financial data inclusive of payments. To provide specialist administrative support services, including liaising across and outside the organisation to ensure service delivery.

About Capita| Local Government Services

We are Capita, the UK's leading provider of business process management and integrated professional support service solutions. Through bespoke, quality solutions, we've helped countless organisations unlock value and maximise their potential. With access to our range of unique and diverse opportunities, offering real career advancement and progression, we can unlock your potential too.

Capita Local Government Services (LGS), a branch of Capita Business Services Ltd, specialises in providing support, advice and resources to local authorities throughout the UK.

Key Responsibilities:

  • Provide a specialist administrative support to the team, with both good communication skills plus a working knowledge of financial processes. Works independently to manage small scale specialist admin functions for example operating a financial processing scheme or payment run. Prioritises day to day work in the short term, working with colleagues to deliver objectives and a customer focussed service.

  • Process timely and accurate payments, invoices, or other financial administration tasks relating to the team (or service across teams) to deadlines. Uses SAP, FWI, SRM or other large computerised financial systems to undertake these processes according to procedure. Performs basic related calculations and works with formulae where necessary.

  • Updates, monitors and maintains relevant computerised and manual files and records relating to the service appropriately and accurately, including data inputting work. Sets up and maintains accurate computerised records for clients such as bank account details for BACS payments. Monitors records and contracts as necessary, solving varied short term problems, for example resulting from inaccurate data in the system.

  • Produces standard letters and correspondence where necessary, working independently to ensure timely, appropriate and accurate written communication.

  • Follows procedures and processes in order to respond independently to day to day telephone, email and written queries relating to the team specialism including using initiative to resolve unexpected problems where necessary such as a client calling to query a payment. Refers complex or technical queries, and those unrelated to the service appropriately. Works under guidance on unusual or difficult problems.

  • Communicates with and develops good working relationships with relevant managers, external agencies and colleagues in order to deliver an effective service. Liaises with other departments and external agencies such as suppliers or subcontractors to chase outstanding invoices, resolve difficulties and ensure smooth and timely service delivery.

  • Some direct responsibility for finance through the appropriate and accurate regular handling and processing of payments and invoices relating to services.

  • Direct responsibility for appropriate and careful daily handling of confidential and sometimes sensitive financial information relating to the service.

  • Remains up to date and compliant with all relevant organisational procedures, policies and professional codes of conduct in order to uphold standards of best practice

  • Responsible for the regular handling, care of, accuracy, confidentiality, security and maintenance of manual and/or computerised information.

Qualifications:

  • GCSEs or equivalent qualification or experience demonstrating that level of applied knowledge.

Essential Skills:

  • In depth and significant practical understanding of data management, including collection, processing, provision and analysis.
  • Relevant theoretical or organisational knowledge of systems, procedures and policies associated with operating a financial service.
  • Excellent knowledge of a wide and varied range of ICT software.
  • Experience of planning and organising own workload in order to follow/meet a given brief.
  • Experience and confidence in dealing with people and the ability to establish credibility at all levels of the organisation.

What we hope you will do next

Help us find out more about you by completing our short application process - click apply now.

Capita operates as an equal opportunities employer and we welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union membership.

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Capita Resourcing welcome applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation.

Capita Resourcing is a trading name of Capita Resourcing Ltd. Services offered are those of an Employment Agency and Employment Business. Applicants will be required to register with us.

If you are successful with your application, you will need complete Capita's vetting and screening checks. This will include, but not be limited to, Reference Checks, a Criminality Check, Financial Probity Check, Sanctions Check and Media Check.

Reference: 32997159

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