To process expenditure in an efficient and controlled manner to ensure suppliers are paid promptly. To provide administrative support across the Expenditure team. To respond to internal and external queries promptly and effectively. To provide cover
*Ensure all financial documents are registered into the finance system, including the resolution of any exceptions preventing this. To include standard invoices from suppliers, volunteer expenses and grant awards for Self Help & Support and "in funding" professionals.
*Perform all system administration tasks, including data cleansing and the creation and maintenance of supplier records and support of regional teams to ensure grant stream data is accurate.
*Respond to general queries via post, phone and email, including monitoring all the mailboxes that the Expenditure team is responsible for. This will includes queries on invoices, expenses and grants.
*Receive, distribute and action all incoming post for Expenditure.
*Take part in the monthly confirmation of service process for our "in
funding" professionals including monthly mail out, payment processing and query resolution.
*Assist with the employee expenses system.
*Assist with the processing of purchase orders and ensuring goods and services are receipted on the system once received.
*Assist with Cheque and BACS payment runs to agreed schedules.
*Perform filing, archiving, and destroying of physical invoices as required, and filing and maintaining other relevant documentation and records.
*Team administration tasks and providing support to the Expenditure Officers.
*Assist the wider Expenditure team with any ad-hoc requirements.
1.Ability to work in a multi-tasking environment
2.Strong administration skills
3.Good written and verbal communication skills
4.Good system and technical skills
5.Strong attention to detail
Measures of Performance:
1.Accurate and timely processing of purchase orders, invoices, and grants payment.
2.Delivery of on time payment of Macmillan suppliers, partners and people.
3.Maintenance of accurate and efficient records, both on and off system
4.Turnaround of responses to queries from internal customers and suppliers
Definition of skill level:
1.Basic understanding through minimal experience or training
2.Good working knowledge and ability in simple context
3.Sound knowledge and ability in variety of contexts
4.Expert knowledge and ability to provide coaching/consultancy
*Education or professional qualification
oGCSE Maths and English grade C or above.
*Technical or professional know how
oUnderstanding of accounting principles and Accounts Payable
oGood IT skills, including MS Excel
oWorking knowledge of the basic VAT rules relating to expenditure in a charitable organisation (desirable)
oAccounts payable processing or other operational finance processing (desirable)
oWorking across a wider finance department (desirable)
oLiaison with non-financial staff and third parties (desirable)
If this is the role for you, then apply today!
Only shortlisted candidates will be contacted.
Adecco is an equal opportunities provider
Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.