Executive Assistant

EXECUTIVE ASSISTANT

Salary: £28.38
Location: Canary Wharf

An exciting opportunity has arisen for a highly organised and proactive Executive Assistant to join a leading global financial services firm. This role offers the chance to provide comprehensive support to senior bankers within the Financial Sponsors Group of the Investment Banking Division. The successful candidate will be responsible for managing diaries, coordinating travel and expenses, maintaining client relationships, and organising events. This is a rewarding role that requires a confident, outgoing personality with excellent communication skills and the ability to thrive in a fast-paced environment.

* Work in a dynamic, fast-paced environment within the Investment Banking Division
* Provide comprehensive administrative support to senior bankers
* Opportunity to utilise and develop skills in diary management, event organisation, and client relationship management

What you'll do:

As an Executive Assistant, you will play a pivotal role in supporting senior bankers within the Financial Sponsors Group. Your day-to-day responsibilities will include managing business schedules, ensuring smooth coordination of internal and external meetings, and acting as a 'gatekeeper' for diaries. You will also proactively book and coordinate all travel arrangements, process monthly expenses efficiently, and maintain the in-house CRM system. Additionally, you will organise various events and provide phone cover for other teams when required. This role requires excellent time management skills, attention to detail, and the ability to work effectively under pressure.

* Manage business schedules and ensure no clashes occur in diaries
* Coordinate all aspects of travel including flights, hotels, visas, currency and ground transportation
* Process monthly expenses in a timely manner using firm systems such as Concur
* Maintain the in-house Client Relationship Management (CRM) system
* Organise closing events, social/team events etc.
* Provide phone cover and support to Bankers outside of designated team when other members are out of the office

What you bring:

The ideal candidate for this Executive Assistant position brings a wealth of experience from similar roles within fast-paced environments. You possess excellent time management skills with the flexibility to adapt to changing schedules. As a strong team player, you have proven your ability to communicate effectively at all levels. Your proactive approach and ability to use your initiative and judgement will be key in this role. You are highly organised, detail-oriented, and proficient in Microsoft applications, particularly Outlook. Experience with online expense processing tools like Concur, travel booking tools, CRM systems, and Zoom is essential.

* Proven experience as an Executive Assistant or similar role within a fast-paced environment
* Excellent time/priority management skills & flexibility
* Strong team player with effective communication skills
* Proactive approach with the ability to use own initiative and judgment
* Highly organised with strong attention to detail
* Good knowledge of Microsoft applications (Windows10), particularly Outlook
* Experience processing expenses online (e.g. on Concur)
* Experience booking travel via an online booking tool
* Experience working with CRM systems
* Experience using Zoom

What sets this company apart:

Our client is a leading global financial services firm providing a wide range of investment banking, securities, wealth management and investment management services. They put clients first, lead with exceptional ideas, do the right thing, and give back. They aim to deliver results today while setting strategic goals for the future. They are consistently recognised for their performance in both traditional and innovative financing techniques. Their skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which they operate and who reflect a variety of backgrounds, talents, perspectives and experiences.

What's next:

Ready to take the next step in your career? Don't miss out on this exciting opportunity!
Apply Today by clicking on the link!

Our Recruitment Delivery Team are committed to offering an inclusive recruitment experience to all candidates. If you require any accommodations or adjustments as a result of disability, impairment, or health condition, please do not hesitate to let me know by emailinggscemeaedi @ resourcesolutions .com