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Executive Assistant - Part Time - 6 month Fixed Contract

Executive Assistant - Part Time - 6 month Fixed Contract

Posted 22 June by REED
Easy Apply Ended
Reed Recruitment are supporting a forward thinking and well-established Legal Firm, by recruiting for an Executive Assistant to join their professional and friendly team within their Norwich City Centre Office.

This is a Part Time position, on a 6 month fixed term contract to cover Maternity leave. Working hours of Monday to Wednesday (21 hours per week)

Based within the Executive Support Services team, in this busy role you will be responsible for supporting a Senior Partner and 1-2 other associates.
You will be responsible for providing a high quality support service and working alongside other to provide outstanding client service to the lawyers, utilising available resources as appropriate.


- Supporting colleagues with all aspects of the firm's core value of strong client relationships, anticipate and consider client needs and ensure comprehensive notes are available for ongoing items.
- Ensure lawyers diaries are managed, and think ahead to coordinate the lawyers needs and free them up of administration takes
- Monitor email inboxes and respond where possible
- Manage Lawyers' payments, expenses, memberships and subscriptions
- Delegate tasks to the administrative assistants as appropriate, coaching where required
- Planning and managing workflow
- Manage all aspects of file administration, including being the initial point of contact for lawyers including file set up and drafting letters of engagement
- Completion and submission of official forms
- Understand end to end billing process to assist lawyers
- Champion new initiatives to the firm policies
- Investigate problems to produce satisfactory solutions and recommend improvements
- Deal with all calls and queries in a professional manner, taking clear and concise messages
- Prepare and distribute agendas, itineraries and meeting papers
- Maintain information on the firm's intranet site

Experience and Person Specification

- EA/PA or Secretarial experience
- Experience of providing support to multiple people is desirable i.e Diary management, arranging travel/events
- Excellent knowledge of Microsoft Office Systems; Outlook and Word
- Great team player
- Excellent planning and organisation skills
- Flexible work approach
- A focus on outstanding service for clients
- Excellent communication skills at all levels
- Strong presentation skills and high level of attention to detail
- Ability to remain calm under pressure and prioritise effectively

What's in it for me?

- Salary of £12,600 (£21,000 FTE)
- Holiday entitlement of 25 days plus Bank Holidays (pro rata), and an additional day at Christmas
- Additional leave for your Wedding and Moving House
- Childcare Vouchers
- Discounted Private Medical Insurance, Dental Insurance, Health Screening and Health Cash Plans
- Income Protection
- Car Parking discount
- Cycle to work scheme
- Enhanced Maternity Pay
- Parental Leave and Paternity Leave
- SmartSpending (Shopping Discounts, Cashback and discounted Memberships across a national network of gyms and health clubs)
- Company Pension Scheme
- Other additional Benefits

If you are interested in this fantastic opportunity, please ensure that your CV is up to date with your relevant experience and apply online.

*Please note, you will be contacted if shortlisted for the position

Opportunity managed by Nikki Cranmer- Senior Permanents Consultant, Reed Specialist Recruitment in Norwich -

Reed Specialist Recruitment Limited is an employment agency and employment business

Reference: 35464327

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